Job Information
Robert Half Junior Project Accountant in Boston, Massachusetts
Description
Junior Project Accountant - Boston, MA - Hybrid - Up to $68k + Bonus
This Robert Half client is specializes in the design and construction of modernized office interiors and exteriors. They are looking for a Junior Project Accountant to join their growing team on the construction side of their business which is rapidly growing. The ideal candidate will have 1 -3 + years of construction accounting experience , a bachelors degree, and overall familiarity with general construction procedures and documents (AIA forms, change requisitions, and lien waivers). This truly is a fantastic place to work with a very friendly team, hybrid 2 days in office schedule, great benefits, competitive compensation, and growth potential. We have placed candidates with this organization previously and they love working here. This role located in a beautiful building and office space in downtown Boston near Downtown Crossing / South Station. Fully company details, benefits, and other information available upon receiving application.
Activity Summary: This position will be responsible for reviewing, cross checking, and processing accounts payable and accounts receivable for an architectural interiors subcontractor. The Junior Project Accountant works with the accounting team to resolve accounting discrepancies and improve procedures. Basic responsibilities include accurate, timely and detail-oriented output and deliverables for A/P, A/R, entry of hours for billing, reconciling and report running.
Requirements
Essential Duties and Responsibilities:
Accounts Payable
Receives invoices from vendors, matches them to purchase orders and enters information in the dealer's business system; if there are discrepancies provides copies of the invoice to the appropriate dealer staff for resolution.
Follows up on account statements and other discrepancies regarding payment of accounts and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
Performs calculations to determine appropriate payment schedules and amounts and makes modifications as necessary.
Posts invoices to the correct GL account with due date (codes, verifies, and electronically enters accounts payable data into accounting system)
Electronically files all accounting documentation in master accounting files i.e., invoices, payments.
Maintains logs, enters, and balances account data, and generates statistical summary reports as required.
Accounts Receivable
Processes monthly payment applications to general contractors accurately and thoroughly, working closely with the Project Managers.
Accurately prepares and submits all subcontractor lien waivers.
Makes sure general contractors with specialized billing requirements get the correct invoicing at the correct time. Reviews billing requirements in project contracts.
Works with Project Managers and Project Coordinators to ensure job budgets, job costs and changes are reflected properly in our internal business system.
Collections
Reviews and posts general contractor payments.
Manages outstanding account receivables.
Customer Interface
Fields questions from external general contractors as well as vendors, safeguarding invoicing issues and status.
Assists with managing and monitoring changes orders.
Ensures clear and timely communication with customers, vendors, contractors, and internal team members.
Information Management
Manages and reviews the IAW & EXT backlog on a weekly basis with help from project coordinators and project managers.
Prepares and presents weekly scorecard.
Fulfills all certificate of insurance requests from general contractors along with tracking and managing certificate of insurance paperwork from labor vendors.
Manages customer files to ensure all information is up to date (bill to; addresses; billing contact; etc.).
Completes monthly bank reconciliations.
Completes all required lien waivers for General Contractors.
Miscellaneous
Assists as backup for mail organization; efficiently monitors, processes, and files mail of all kinds
Tracks and inputs hours for the operations billing process such as project management and design hours
Performs project audits.
Performs miscellaneous job-related duties as assigned.
Ideal Requirements:
Associates or bachelor’s degree in accounting, finance, or related field preferred
Entry level experience(1 – 3 years) in an accounting construction role
Strong command of all Microsoft Office applications; proficiency in Excel with the ability to skillfully navigate spreadsheets and extract specific data when needed and on an on-going basis.
Familiarity with general construction procedures and documents, i.e. AIA requisition forms, change forms and lien waivers.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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