Robert Half Office Team Executive Assistant in Carmel, Indiana

OfficeTeam is currently seeking an Executive Assistant for a client on the North side of Indianapolis. Typical Tasks

  • Independently composes letters and other documents from notes

  • Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements;

  • Directs callers to other departments and officials or to other individuals, divisions or sections of the department where assigned;

  • Relieves the manager of routine as well as significant administrative details; recommends and implements changes in procedures;

  • Assists in conducting research and gathers and assembles data requiring judgment and discretion;

  • Secures information on the status of pending matters and reasons for delay in the completion of projects;

  • Maintains office files and records, including those of a confidential nature;

  • May lead office staff, including training, scheduling, coordinating and delegating his/her own routine duties;

  • Maintains the calendar of the manager;

  • Anticipates manager's concerns and independently handles or suggests a resolution; interprets manager's intentions or directives in absence of manager;

  • Researches, compiles, and organizes information for the completion of administrative reports, surveys or other issues;

  • Manages projects such as large mailings, internal distributions, conferences, events, etc;

  • Maintains record-retention plan;

  • Makes travel arrangements;

  • Resolves issues for visitors on own, reports back to manager if necessary;

  • Attends meetings as manager's representative;

  • Serves as a liaison between the administrator and other departments and agencies;

  • Acts as the primary contact with various vendors and service providers and makes recommendations for purchase.

  • Takes meeting minutes and prepares for distribution;

  • Performs other related duties as required.

OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.

Our parent company, Robert Half, once again was named to FORTUNEĀ® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)

Contact your local OfficeTeam branch at 888.981.6731 or visit roberthalf.com/officeteam to apply for this job now or find out more about other job opportunities.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

Equal Opportunity Employer M/F/Disability/Vet

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Req ID: 01430-9500272923

Functional Role: Office/Admin Supervisor/Mgr

Country: USA

State: IN

City: Carmel

Postal Code: 46032

Compensation: $15.00 to $17.00 per hour

Requirements: Provide varied secretarial and office administrative assistance to management;

  • Organize work, set priorities, meet critical deadlines and follow-up on assignments;

  • Use initiative and independent judgment within established guidelines;

  • Establish and maintain effective working relationships; including high level officials, vendors and the general public who may have complex or sensitive issues;

  • Compose correspondence independently or from brief instructions;

  • Organize and maintain accurate records and files;

  • Make arithmetic calculations with speed and accuracy;

  • Operate standard office equipment, including computer;

  • Type with speed, accuracy and efficiency. Please email resume to Beth.Pickerill@officeteam.com