Job Information
Robert Half Executive Assistant in Lake Mary, Florida
Description
We are seeking an Executive Admin to join our team located in Lake Mary, Florida. This role will entail providing high-level administrative support and managing project planning efforts for various events and activities. You will be tasked with ensuring smooth day-to-day engagements, maintaining organizational charts, planning executive involvement, and managing special projects as per executive requests.
Responsibilities:
• Provide high-level, confidential, diversified administrative support
• Draft letters, emails, memos, presentations, and reports
• Manage and prioritize inquiries and requests, troubleshoot conflicts, and make independent judgments to ensure smooth day-to-day engagements
• Plan, coordinate, and ensure schedules are followed and respected
• Arrange, schedule, and set up conference calls and meetings
• Create presentations and other meeting materials using Microsoft Excel, PowerPoint, and other software
• Research, prioritize, and follow-up on incoming issues and concerns
• Work closely and effectively with executives to inform them of upcoming commitments and responsibilities
• Manage project planning efforts for effective events and activities
• Design high-level correspondences, memos, charts, tables, graphs, business plans, proofread copy for spelling, grammar, and layout, ensuring accuracy and clarity of final copy
• Assist with general office administration duties including coordinating events, booking travel arrangements, and ensuring food and beverage is ordered and stocked for meetings.
Message Kathy Downs on LinkedIn for more information
Requirements • Position requires a minimum of 7 years of experience in operations or a related field
• Proficiency in Microsoft Excel is necessary
• Experience in coordinating events is required
• Ability to book travel arrangements for team members and executives is necessary
• Proficiency in creating PowerPoint presentations is required
• Experience in creating and delivering presentations to various stakeholders is necessary
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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