Robert Half Office Team Administrative Assistant in LANSING, Michigan
Job Title: Administrative Assistant to Department: Administration Vice President/CFO Summary: This position performs secretarial, clerical and other related duties as they relate to the Vice President/CFO.Essential Duties and Responsibilities include the following. Other duties may be assigned. Types Forms 10-Q and 10-K and other reports as necessary. Reads, date stamps, sorts, and delivers incoming mail and packages. Sorts and delivers mail. Organizes, files, and maintains filing system for correspondence and other records. Answer, screen, and announce telephone calls and cover switchboard as necessary. Schedules and coordinates conference calls and meetings. Requests and prepares agendas for meetings. Records and transcribes meeting minutes. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including emails and faxes. Prepares purchase requisitions and coordinates CARF approval process as necessary. Prepares Invoices for submission to Accounts Payable. Assists with other daily tasks as requested. Manages other projects and special events as assigned. Must be able to conform to a high standard of confidentiality.Competencies: To perform the job successfully, an individual should demonstrate the following competencies:Customer Service - Responds to requests for service and assistance; Meets commitments.Interpersonal Skills Must maintain the highest level of confidentiality, Works well with others.Written Communication - Edits work for spelling and grammar; Able to read and interpret written information.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.Planning/Organizing - Uses time efficiently.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Quantity - Completes work in timely manner.Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.Initiative Asks for and offers help when needed.Dependability - Follows instructions, responds to management direction.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience: High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience.Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Computer Skills: To perform this job successfully, an individual should have proficiency in all Microsoft Office Products.
OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.
Our parent company, Robert Half, once again was named to FORTUNE® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)
Contact your local OfficeTeam branch at 888.981.6731 or visit roberthalf.com/officeteam to apply for this job now or find out more about other job opportunities.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
Equal Opportunity Employer M/F/Disability/Vet
Req ID: 02240-0008944180
Functional Role: Secretary/Admin Asst
Postal Code: 48912-1218
Compensation: $11.40 to $13.20 per hour
Requirements: Compose Correspondence, Email, MS Word, Basic Office Skills, MS Outlook, Prepare Presentations, MS PowerPoint, Training & Development, Report Generation, Travel Arrangements, Scheduling Appt - Calendar Management, MS Excel, Records Maintenance