Job Information
Robert Half Administrative Assistant in Long Beach, California
Description
Position Overview:
We are looking for a detail-oriented and bilingual Spanish Administrative Assistant to provide support to our operations team. The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office, with a focus on administrative tasks and accounting responsibilities. Fluency in both English and Spanish is required for effective communication with our diverse workforce and client base.
Responsibilities:
Provide administrative support to the operations team, including managing calendars, scheduling appointments, and handling correspondence
Assist with accounting tasks such as accounts payable and receivable, invoicing, and reconciling financial statements
Prepare and process invoices, purchase orders, and expense reports accurately and in a timely manner
Maintain accurate records of financial transactions and assist with financial reporting as needed
Communicate with clients and vendors in both English and Spanish, providing assistance and resolving inquiries effectively
Assist with data entry, filing, and maintaining organized records and documentation
Coordinate with drivers and logistics personnel to ensure timely delivery of goods and services
Perform other administrative duties and special projects as assigned by management
Requirements
Qualifications:
Fluency in both English and Spanish, with excellent written and verbal communication skills in both languages
Previous experience in administrative support roles, preferably in the transportation or logistics industry
Strong accounting skills and experience with accounts payable, accounts receivable, and financial reporting
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks)
Excellent organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively in a fast-paced environment
Strong interpersonal skills and the ability to work collaboratively with team members at all levels
Knowledge of transportation and trucking industry terminology and practices is a plus
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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