Robert Half Office Team Administrative Assistant in Minneapolis, Minnesota
Our client located in Fridley, MN is looking for an Administrative Assistant III. Position Description: Independently performs complex and diverse administrative duties. Activities include supporting the Senior Clinical Research Director, Managers and Individual Contributors in Neuromodulation Deep Brain Modulation and Operations. This position will have visibility to critical and time sensitive information requiring considerable use of tact, diplomacy, discretion and judgment to the Clinical Research function. Provide administrative support to Clinical Research Leadership including:
Serve as a key point of contact for other departments, geographies and customers on behalf of the Senior Clinical Research Director
Manage complex calendar, scheduling and travel plans
Manage scheduling of meeting series for weekly, biweekly and monthly meetings.
Provide meeting coordination and support for large and small meetings including ensuring presentations are completed and on department shared drive in advance of meeting
Ensure meeting materials or materials for review are obtained from appropriate website, e-mails or calendar appointments are printed and provided in advance of meeting with appropriate time for review
Coordinate and integrate inputs from multiple individuals into a singular document for distribution with minimal oversight
Communicate with customers, senior leaders and department employees – communicate verbally, in writing – and maintain confidentiality
Multi-task and manage through issues proactively. Provide appropriate information to Senior Director and contacts (handle questions, issues and follow ups)
Assist in preparation of word document, spreadsheets and presentations
Handle telephone roll-over calls for group (internal and external)
Maintain filing systems, order supplies and equipment and manage expense reporting
Create and maintain rosters, manuals, reports access rights, presentations, status reports
Lead specific projects as assigned
Apply knowledge of business and department objectives and priorities
Serve as an information resource on organizational practices, policies and procedures
OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.
Our parent company, Robert Half, once again was named to FORTUNE® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)
Contact your local OfficeTeam branch at 888.981.6731 or visit roberthalf.com/officeteam to apply for this job now or find out more about other job opportunities.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
Equal Opportunity Employer M/F/Disability/Vet
Req ID: 02314-0008947315
Functional Role: Secretary/Admin Asst
Postal Code: 55432
Requirements: Basic Qualifications
High School Diploma or equivalent.
5+ years of administrative experience.