Job Information
Robert Half Administrative Assistant in Scripps Ranch, California
Description
Robert Half is working with a company that is leading and innovative property management firm dedicated to providing exceptional services to property owners and tenants. We are currently seeking a proactive and detail-oriented Administrative Assistant to join our team. If you have a passion for real estate, strong organizational skills, and thrive in a dynamic environment, we invite you to apply. As an Administrative Assistant in the property management sector, you will play a vital role in supporting the day-to-day operations of our office. This position requires excellent organizational abilities, effective communication skills, and a customer-centric approach. The successful candidate will contribute to the efficiency and success of our property management processes.
Key Responsibilities:
Office Coordination:
Manage front desk operations, including answering phones, greeting visitors, and maintaining a professional and organized reception area.
Assist in coordinating meetings, appointments, and conference room bookings.
Tenant and Owner Relations:
Communicate with tenants and property owners to address inquiries, resolve issues, and provide information.
Assist in preparing lease agreements, notices, and other property-related documents.
Document Management:
Organize and maintain property files, lease agreements, and other documentation.
Assist in document preparation, formatting, and proofreading.
Vendor and Maintenance Coordination:
Coordinate with vendors and maintenance teams to address property repairs and maintenance requests.
Assist in processing invoices and maintaining accurate records.
Administrative Support:
Provide administrative support to property managers, including scheduling, travel arrangements, and reporting.
Assist in preparing reports, presentations, and other property-related documents.
Requirements
Qualifications:
Proven experience as an administrative assistant, preferably in property management or real estate.
Strong organizational and multitasking skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Knowledge of property management software is advantageous.
Education and Experience:
High school diploma or equivalent; additional education in office administration or a related field is a plus.
Previous experience in property management or real estate is preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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