Job Information
Robert Half Administrative Assistant in Stockton, California
Description
We are in search of an Administrative Assistant to provide support to our team in Stockton, California. This role primarily involves handling the day-to-day operations of the office and providing general administrative support. The successful candidate will be expected to handle tasks with minimal supervision or direction, ensuring the smooth running of the office. This role is a role that is covering a leave for approximately 12 weeks, reliability is a must!
Responsibilities:
• Preparation of various documents such as Purchase and Sale Agreements, Lease Agreements, Tenant Estoppels and Disclosures
• Drafting Listing Agreements and coordinating with Legal Department and management for execution and tracking
• Preparing and formatting Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Organizing all agreements, property information and due diligence materials for each transaction
• Responsibility for timely delivery of team’s deliverables
• Coordinating marketing efforts with corporate marketing functions
• Maintaining and updating property listings in external listing multiple services
• Responding and tracking inquiries on all of the team’s listings using a client relationship management database
• Preparing property surveys, tour books, property flyers/brochure and other marketing materials as needed
• Researching availabilities and comps in listing multiple service and internal database
• Managing the subscription and function of the internal database
• Inputting and updating contacts information in internal database
• Creating targeted mailers from internal database
• Handling day-to-Day Office Operations such as collecting and distributing mail and packages, maintaining breakroom & copy room supplies and coordinating any onsite meetings
• Answering and directing phone calls to the appropriate broker or department
Skills:
• Ability to provide clerical support
• Proficiency in handling clerical duties.
Requirements • Candidate must have at least 3 years of experience in an administrative role.
• Proficiency in providing clerical support is required.
• Ability to perform clerical duties such as filing, typing, and managing correspondence is essential.
• Familiarity with office management systems and procedures is expected.
• Excellent written and verbal communication skills are necessary.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in MS Office, particularly MS Excel and MS Word is required.
• Candidates must demonstrate attention to detail and problem-solving skills.
• A high school diploma or equivalent is required; additional qualification as an Administrative assistant or Secretary will be a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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