Robert Half Corporation Jobs

Description

Procurement and Office Management

· Prepare contracts and additional paperwork for consultants.

· Conduct vendor product reviews and formulate expense approval decisions within the framework of company policies.

· Ensure efficient office operations by overseeing office equipment, facilities management, and supply orders.

· Control correspondence including mail and package dissemination.

· Define and manage procedures for retention, protection, retrieval, transfer, and disposal of online and offline records.

· Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.

· Manage physical office and liaise with building management.

· Administer online team applications, including Google Apps such as email, Dropbox, and Slack.

· Serve as the overall first point of contact for staff with technical office issues/

· Troubleshoot IT issues including internet, phones, printers, network, etc.

· Manage supplies and approve staff requests for furniture, equipment, and supplies.

· Provide new staff training on office systems.

· Oversee staff travel arrangements concerning security procedures and protocols.

· Proactively reviews and improves processes for travelers.

· Monitor staff during travel, including through local news reports, security alerts, and regular check-ins.

· Review insurance in the context of each trip and determine if supplemental coverage is needed.

Europe HQ and Program Office Operations Liaison

· Support Operations staff in program offices and support staff in the HQ office in Europe.

· Supports program offices’ operations by overseeing office equipment, facilities management, and vendor management.

· Assist in ensuring all office processes and procedures are standardized across the organization.

· Ensure local legal regulations and donor requirements are properly documented and followed.

· Collaborate with internal partners to hire and train new employees.

Requirements

· 3-5 years of office management experience including facilities management, procurement operations, and IT access management; ideally working for an internationally operating organization with a head office in the United States.

· A degree from an accredited college or university is required.

· Ability to stay calm in stressful situations and to perform several tasks concurrently with a high degree of professionalism.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .