Job Information
Robert Half Accounts Payable Supervisor/Manager in Albany, New York
Description
We are seeking an experienced Accounts Payable Manager to oversee all aspects of accounts payable processing within our organization. The ideal candidate will ensure accurate and timely processing of invoices, reimbursements, refunds, and credits, while maximizing efficiencies through effective methodologies. This role involves managing a team, maintaining compliance with policies and regulations, identifying cost-saving opportunities, and fostering positive relationships with suppliers. The successful candidate will demonstrate strong leadership, communication, and organizational skills, with a commitment to delivering outstanding service in a fast-paced environment.
Key Responsibilities:
Oversight of Accounts Payable Processing: Manage the receipt, processing, and matching of payments against purchase orders, ensuring accuracy and timeliness.
Disbursement Process Management: Coordinate cash allocation in alignment with Treasury guidance, including integration with IT and banking partners..
Compliance and Enforcement: Ensure compliance with policies, procedures, and regulations, including documentation and approvals for invoices and expense reimbursements.
Cost-saving Opportunities: Identify and leverage opportunities for cost savings or rebates through payment methodologies or timing.
Supplier Relationship Management: Establish constructive relationships with suppliers to resolve invoicing or payment discrepancies, conduct regular statement reconciliation, and review purchase orders.
Cross-Departmental Collaboration: Work collaboratively with Purchasing, Data Integrity, Finance, and Treasury departments.
Supplier File Management: Establish and enforce processes and standards for maintaining accurate supplier files and validating payment remittance.
Reporting: Develop and maintain departmental reports, proactively identifying trends or issues for further review.
Performance Monitoring: Monitor key performance indicators, making interventions or recommendations for process improvements as needed.
Monthly and Year-End Activities: Oversee coordination and completion of monthly and year-end activities, including 1099 filings.
Unclaimed Funds Management: Identify and pursue unclaimed funds for the organization.
Policy and Procedure Development: Assist in developing policies, procedures, and departmental goals and objectives.
Document Retention: Manage file storage and document retention to support financial processes and compliance.
Requirements
Bachelor’s degree in business or related field.
Minimum 5 years of progressively responsible roles in a business office setting, with at least 3 years of supervisory experience.
Excellent organizational, analytical, and communication skills.
Ability to work independently and as part of a team.
Strong attention to detail and ability to prioritize tasks in a deadline-driven environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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