Job Information
Robert Half Administrative Assistant in Albany, New York
Description
Robert Half is partnering with an Engineering Company in the Capital Region on a contract to hire Administrative Assistant Position!
Job Description:
The Administrative Assistant will be responsible for providing comprehensive administrative support to our engineering and project management teams. This role requires a detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The ideal candidate will have excellent communication skills, strong organizational abilities, and a keen interest in the engineering industry.
Responsibilities:
Provide administrative support to the engineering and project management teams, including managing calendars, scheduling meetings, and coordinating travel arrangements
Prepare and edit correspondence, reports, presentations, and other documents
Maintain and organize project files, records, and documentation
Assist with the preparation and submission of project proposals and contracts
Provide administrative support for project management teams
Work with Project Managers (PMs) to assemble written proposals for potential projects using templates provided
Assist PMs in assembling written response letters to municipal comments
Work with PMs to submit applications to municipalities
Collaborate with PMs to send client invoices and follow up to ensure receipt
Follow up with clients to track payment status; escalate payment collection issues to PMs as needed
Handle incoming calls and emails, directing inquiries to the appropriate team members
Coordinate and manage office supplies and equipment
Assist in organizing company events, meetings, and conferences
Support the HR department with onboarding new employees and maintaining employee records
Perform other administrative tasks as needed to ensure the smooth operation of the office
Requirements • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential.
• Proven experience handling inbound and outbound calls.
• Excellent customer service and interpersonal communication skills.
• Ability to schedule appointments and manage calendars efficiently.
• Strong data entry skills with attention to detail and accuracy.
• Ability to handle email correspondence in a professional manner.
• Demonstrated ability to multitask and prioritize effectively.
• Previous experience in an administrative assistant role within the engineering industry is desirable.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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