Job Information
Robert Half Executive Secretaries and Administrative Assistants in Albany, New York
Description
We are offering a long-term contract employment opportunity for an Executive Secretary and Administrative Assistant in Albany, New York. This role is within the healthcare industry and involves providing high-level administrative support within a fast-paced, high volume office environment.
Responsibilities:
• Provide clerical support such as preparing correspondence, receiving visitors, scheduling meetings, and arranging conference calls.
• Handle and process incoming correspondence, directing it to the appropriate staff and ensuring a timely response.
• Maintain various tracking and database systems, ensuring accurate and up-to-date information.
• Perform data entry tasks and maintain both paper and electronic filing systems.
• Prepare and format documents using Microsoft Word and Excel.
• Manage mail operations such as receiving, processing, faxing, scanning, photocopying, emailing, and uploading documents.
• Alternate between different assignments as deadlines and priorities change.
• Use communication and customer service skills to effectively interact with different personalities within the team.
• Ensure accurate processing of customer credit applications and maintain customer credit records.
Requirements
• Excellent customer service and communication skills are required.
• Proficiency in data entry and general office functions.
• Experience with Microsoft Excel, Microsoft Word, and other Microsoft Office Suites.
• Familiarity with databases and knowledge of database systems is necessary.
• Experience with the software 'About Time' is an advantage.
• Ability to perform scanning, correspondence, and clerical duties.
• Ability to interact professionally with C-Suite executives and other high-level personnel.
• Skills in distributing faxes and managing file systems.
• Proficiency in office administration tasks.
• Ability to schedule meetings and liaise with appropriate personnel.
• Experience in managing database systems is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .