Job Information
Robert Half Administrative Assistant in Amado, Arizona
Description
We are offering a contract to hire employment opportunity for an Administrative Assistant in Amado, Arizona. The role is central to the operations within our organization and involves a range of administrative duties such as answering inbound calls, providing customer service, data entry, and email correspondence.
Responsibilities:
• Maintaining and updating records in the system, ensuring all necessary documents are obtained in line with company policy
• Recording all vendor invoices on a weekly basis and submitting requests for payments in a timely manner
• Keeping control of advances by ensuring the proper calculation of deductions and interest
• Generating weekly reports (i.e. Sales, Trouble Reports, Credits, and Liquidation) and sending them to the Sales Manager for approval
• Developing weekly and quarterly Fair Trade reports, when applicable, for both payment and record purposes
• Creating quarterly sales reports for the Department of Commerce
• Calculating and submitting advances, pick & pack, and liquidation for payment
• Maintaining accurate and organized filing records and excel logs
• Auditing and reconciling intercompany accounts
• Submitting order requisitions to purchasing for post-harvest purchases
Requirements
• Proficiency in answering inbound and outbound calls
• Exceptional customer service skills
• Ability to perform data entry tasks accurately and efficiently
• Experience with email correspondence in a professional setting
• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Ability to schedule appointments and manage calendars
• Experience in a customer-facing role or environment
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Bilingual language capability, communicate in both English and Spanish
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to think critically
• Ability to maintain confidentiality and handle sensitive information
• Professionalism and strong work ethic
• Prior experience in an administrative role is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .