Robert Half Administrative Assistant in American Canyon, California
Performs administrative duties for department director/manager and staff members: types correspondence, report, surveys, tabulations and statistical data; prepares charts, transparencies and slides for meetings and presentation; organizes material and determines format as requested.
Places, receives and screens telephone calls; greets visitors; schedules appointments, and meeting rooms; coordinates business luncheons and handles travel arrangements.
Establishes filing system and maintains departmental and department head’s office and reference files. Periodically screens and purges obsolete files.
Plans, researches, organizes, analyzes and completes special projects within specific department/division or facility as a whole.
Participates in documentation processes, obtaining, compiling, maintaining and issuing necessary records, reports, data or lists, ensuring accuracy of content and correct distribution.
Orders office supplies and equipment; notifies proper personnel when office equipment is in need of repair.
Prepares and processes bills for payment.
Directs or assists in training less experienced personnel. Assigns and directs certain work to others. Provides supervision to less experienced personnel.
Assists other departmental staff as needed.
Performs other related duties as assigned.
- High school diploma or equivalent with business coursework preferred.
3-5 years secretarial experience, healthcare preferred.
Skill in composing letters, memos, and other correspondence.
Effective communication and interpersonal skills required.
Skills in operating a personal computer, and word processor. Must be familiar with various software packages (e.g., Word, Excel, PowerPoint).
Ability to work with highly confidential materials.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.