Job Information
Robert Half Executive Assistant in Aurora, Colorado
Description
Executive Assistant (Executive Specialist)
We are offering a contract employment opportunity for an Executive Assistant in AURORA, Colorado. The workplace is dynamic and fast-paced, and the successful candidate will be tasked with a variety of responsibilities, including managing schedules, coordinating meetings, and handling high-level communications.
Responsibilities:
• Coordinating and managing the schedules of multiple executives.
• Organizing and handling logistics for both virtual and in-person meetings, utilizing platforms such as Webex and Teams.
• Maintaining and updating directories, manuals, and files for efficient record-keeping.
• Overseeing office and kitchen supply inventory and placing orders as required.
• Conducting research and completing special projects as assigned.
• Communicating the status of ongoing and long-term projects to the administrative team.
• Preparing and distributing reports as necessary.
• Providing administrative support to various committees, including creating agendas, recording minutes, and setting up meetings.
• Drafting, formatting, and distributing various documents such as letters, memoranda, and correspondence.
• Responding to inquiries from both internal and external parties.
• Making arrangements for conferences and travel, including completing necessary documentation.
• Handling and directing inquiries and complaints from citizens, council, and high-level political figures.
• Coordinating responses to Council requests for information.
• Facilitating communication between executive staff, management team staff, and various officials.
• Serving as the recording secretary at various meetings.
• Processing payroll and handling accounts payable and purchase order requisition functions.
• Conducting purchasing reconciliations.
Requirements
• Proficiency in MS Teams and Cisco Webex Meetings to facilitate remote communication and collaboration.
• Familiarity with Concur for effective management of expenses and travel.
• Strong Calendar Management skills to organize and streamline executive schedules.
• Excellent Communication skills to interact with internal and external stakeholders effectively.
• Ability to organize and manage Conference Calls to ensure smooth business operations.
• Experience in handling Correspondence, both electronic and paper-based.
• Expertise in Travel Coordination to ensure seamless travel arrangements for executives.
• Ability to Schedule Meetings efficiently, ensuring no overlaps or conflicts.
• Experience in taking Meeting Minutes and maintaining records for future reference.
• Ability to Create Agendas for meetings to ensure structured and productive discussions.
• Experience in handling Committee Meetings, including scheduling, preparing agendas, and taking minutes.
• Proficiency in Coordinating Meetings, involving multiple parties and locations.
• Proven skills in creating PowerPoint Presentations for business meetings and reports.
• Ability to Distribute Correspondence in a timely and organized manner.
• Experience in Report Generation, including collating data and presenting it in a readable format.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .