Robert Half Program Assistant in Baltimore, Maryland
The Program Assistant plays a key role in ensuring the smooth and efficient operation of programs within an organization. This role involves providing administrative support to program managers and coordinators, handling logistical tasks, and assisting in program development and execution. The Program Assistant contributes to the overall success and effectiveness of programs and initiatives.
Provide administrative assistance to program managers, including scheduling meetings, preparing agendas, and taking meeting minutes.
Manage program-related correspondence, emails, and phone calls.
Maintain organized program files and documentation.
Assist in planning and coordinating program-related events, workshops, and activities.
Arrange for venue bookings, catering, and equipment setup as needed.
Manage travel arrangements and accommodations for program participants and staff.
Maintain program databases and records, ensuring accurate and up-to-date information.
Collect and compile data and reports for program evaluation and reporting purposes.
Assist in the analysis of program data to identify trends and areas for improvement.
Communication and Outreach:
Assist in creating program-related content for newsletters, websites, and social media.
Respond to inquiries from program participants, stakeholders, and the public.
Help with the development of marketing materials and promotional campaigns.
Assist in budget tracking and financial reporting for programs.
Process program-related invoices, reimbursements, and expense claims.
Maintain financial records and documentation in compliance with organizational policies.
Collaborate with program managers on the development of program proposals and grant applications.
Contribute to the creation of program goals, objectives, and timelines.
Research best practices and trends in program administration and suggest improvements.
Documentation and Reporting:
Assist in the preparation of program reports, including progress reports and impact assessments.
Ensure that program documentation meets compliance and reporting requirements.
Work closely with other program assistants and staff members to coordinate cross-functional efforts.
Provide support and share insights for program improvement.
Bachelor's degree in Business Administration, Public Administration, or a related field (preferred).
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent written and verbal communication skills.
Attention to detail and accuracy in data management.
Ability to work independently and collaboratively in a team.
Prior administrative or program support experience is advantageous.
Knowledge of program management software and tools is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.