Robert Half Corporation Jobs

Description The Executive Personal Assistant (EPA) will serve as the Principal’s key point of contact in anticipating and executing her personal service needs and real-time requests. Residing with the Principal is the family's young adult child with special needs. The Principal lives in Belmont and is building her new home in the same area, designed to accommodate her daughter’s unique needs (occupancy planned for mid-2024). The top priority is to provide critical support to the Principal with her move, work alongside the existing office staff and handle payroll and routine administrative responsibilities required to support the office. This role will provide lifestyle and property support for the Principal. The EPA will liaise with various contacts, including extended family members, caregivers, and household vendors. The EPA reports directly to the Principal and will help refine the existing administrative and personal service delivery processes.

Ideal candidates have demonstratable financial acumen of Excel and QuickBooks software programs and familiarity with bookkeeping. Additionally, the candidate will have experience preparing and tracking budgets, calculating employee timesheets, and coordinating employee reimbursements. They will be a dynamic self-starter with a curious, analytical mind who is professional, flexible, reliable, and exceptionally punctual. Candidates must demonstrate strong attention to detail, exceptional project management skills, and a respectful, incremental approach to implementing change. The candidate will represent the family respectfully and graciously, both internally and externally, and demonstrate enthusiastic, positive energy in the role.

Working from a designated office floor in the residence, the EPA will collaborate closely with the Principal and create efficient workstreams, develop resources, and maintain and execute protocols to ensure that the Principal and her daughter are well supported. This position will work alongside the current administrative assistant who manages the care team of six caregivers. The candidate must have demonstrated experience working in a fast-paced environment and can pivot and quickly recalibrate as required. Local candidates from Belmont, MA, or the immediate area preferred. Requirements Executive Meetings, Personal Errands, Calendar Management, Scheduling Appt - Calendar Management, Manage Relationships, Manage Services, Management, Manage Vendor Relationships, Manage Care, Travel, Expense Reports

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