Job Information
Robert Half Executive Administrative Assistant in Bloomington, Minnesota
Description
As an Executive Assistant, you will be the right hand to our C-suite executives, providing comprehensive administrative support. Your responsibilities will include calendar management, scheduling, travel arrangements, expense reporting in Concur, event planning, and a wide range of tasks to facilitate the efficiency and effectiveness of our executive team.
Key Responsibilities:
Efficiently manage complex calendars, coordinate appointments, and prioritize meetings.
Schedule and organize internal and external meetings, ensuring all logistics are in place.
Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.
Prepare and submit expense reports using Concur or a similar expense management system.
Assist in drafting and editing documents, reports, and presentations.
Handle confidential and sensitive information with discretion and professionalism.
Plan and execute company events, meetings, and conferences.
Collaborate with other departments to facilitate communication and projects.
Anticipate and proactively address the needs of executives to optimize their productivity.
Manage and prioritize emails and correspondence, ensuring timely responses.
Perform various administrative tasks and ad-hoc projects as needed.
Requirements
Qualifications:
Bachelor's degree or equivalent experience preferred.
Proven experience as an executive assistant or in a similar administrative role.
Proficiency in using calendar and scheduling software (e.g., Microsoft Outlook) is essential.
Familiarity with expense reporting tools, such as Concur, is a plus.
Exceptional organizational and multitasking skills.
Excellent written and verbal communication abilities.
Strong attention to detail and the ability to maintain accuracy under pressure.
Ability to handle confidential information with integrity.
Proactive and resourceful problem-solving skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Experience in event planning and coordination is a bonus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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