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Robert Half Executive Assistant in Boston, Massachusetts

Description We are offering a unique opportunity for an Executive Assistant role based in Boston, Massachusetts. The primary function of this role is to provide administrative support within a community-based non-profit industry. This role will be carried out on-site and is a contract employment opportunity.

Responsibilities:

• Provide administrative support to the President, including coordinating meetings and managing activities of the Executive Office

• Engage with internal and external stakeholders, setting a welcoming tone for the Executive Office

• Coordinate the President's schedule for internal and external meetings, including travel arrangements when necessary

• Schedule meetings with internal and external stakeholders, acting as the point person for distribution of materials, attendance tracking, and follow-up

• Organize and prepare all necessary materials for meetings, ensuring timely access for the President

• Work collaboratively with other team members, particularly those in Philanthropy and Marketing and Communications

• Exhibit strong proofreading, copy-editing, and writing skills

• Maintain a positive attitude and sense of humor, contributing to a positive work environment

• Perform other general administrative duties as needed.

Skills:

• Proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time

• Experience in Calendar Management, Correspondence, C-Suite, Documentation

• Proven ability to Distribute Meeting Minutes, Coordinate Meetings. Requirements • Must have a minimum of 5 years of experience as an Executive Assistant

• Proficient in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook

• Experience with Concur and CRM software is essential

• Ability to manage calendars and coordinate meetings effectively

• Excellent written communication skills for handling correspondence and documentation

• Familiarity with C-Suite level support

• Experience in distributing meeting minutes

• Expertise in managing about time

• Proven ability to coordinate meetings

• Ability to handle sensitive and confidential information with discretion

• Strong organizational and problem-solving skills with the ability to multitask

• Excellent interpersonal skills for interacting with high-level executives

• High attention to detail and accuracy

• Ability to prioritize tasks according to importance and deadlines

• Self-motivated and able to work independently

• Strong verbal communication skills for conveying information effectively to staff and clients.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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