Job Information
Robert Half Executive Assistant in Boston, Massachusetts
Description We are offering a short term contract employment opportunity for an Executive Assistant based in Boston, Massachusetts. The role involves providing administrative support to our team, ensuring smooth office operations, and managing executive schedules. The industry is fast-paced and requires proficiency in various software like Concur, CRM, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook.
Responsibilities:
• Managing calendars, coordinating meetings and appointments to ensure effective time management
• Handling correspondence and redirecting as necessary
• Assisting in the preparation of reports, documentation, and briefings for executives
• Utilizing software like Concur for travel and expense management
• Using CRM for maintaining client relationships and ensuring effective communication
• Leveraging Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various administrative tasks
• Implementing and maintaining organized filing systems for easy retrieval of information
• Interacting with C-Suite executives and managing communication
• Proactively solving problems and making decisions for the smooth running of operations
• Utilizing 'About Time' for effective time management and productivity Requirements • Proven experience as an Executive Assistant in a fast-paced environment
• Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook
• Familiarity with CRM systems
• Experience with Concur and About Time software
• Strong ability to manage and maintain calendars
• Excellent written and verbal communication skills for correspondence
• Experience in handling C-Suite level executives
• Ability to handle documentation with a high level of accuracy and attention to detail
• Proactive approach to problem-solving
• Excellent organizational and multitasking abilities
• Strong interpersonal skills with a collaborative and flexible work style
• Ability to maintain confidentiality and exhibit discretion when required
• High level of professionalism and personal integrity.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .