Robert Half Corporation Jobs

Description

Payroll Administrator - Boston, MA - Up to $95k DOE- Hybrid - Free Parking This Robert Half client company is a non-profit offering an exciting opportunity for a Payroll Administrator to join their growing team. This role involves assisting with payroll functions using various software and systems to ensure accurate and timely processing of payroll. You will be a key player in their team, maintaining payroll records, processing payroll, working with third-party vendors, and handling related administrative tasks.

Requirements

Responsibilities:

Special Note: This position will not process international payroll as this is handled by a third party vendor.

1. Processes U.S. and assists with global payrolls for the entire organization

• Maintains employee master files (electronic and paper), including updating payroll records, and reviewing payroll changes.

• Sets up new U.S. and global employee payroll files, researching U.S. state and local or national regulations for compliance, in collaboration with HR and OGC.

• Processes and audits bi-weekly multistate payroll, as well as monthly global employee payrolls including time and attendance, direct deposits, etc. Manages all other types of pay requests (manual checks, honorariums, translation pay, etc.) from other departments in a timely and accurate manner.

• Sets up and maintains special (garnishments etc.) and regular withholding (taxes, etc.) and other deductions including applicable benefit deductions.

• Ensures accuracy and compliance with local, state and federal tax regulations as well as nationally mandated deductions (national pension, national health, etc.) for other countries where applicable and for internal policies.

• Performs quarterly and annual state tax filings as required; provides payroll-related reporting.

• Reconciles payroll and retirement / national pension registers for each payroll and transfers to external administrators.

• Monitors and researches all bank transactions.

• Researches and implements new state and local tax location registrations for payroll withholdings. Performs quarterly and annual state tax filings as required for unemployment or special state required programs; provides payroll-related reporting to Accounting.

2. Communicates with payroll providers, third party vendors and employees to research and resolve payroll issues in a timely manner.

• Researches and resolves problems using HRIS and third party systems (UKG, ADP, PlanSource, TIAA), analyzes unexpected results for process flaws; performs scheduled activities; recommends solutions or alternate methods to meet requirements and client needs.

• Maintains and supports a variety of reports or queries utilizing appropriate reporting tools. Helps maintain data integrity in systems (i.e. enrollment, billing, status changes, etc) by running queries and analyzing data.

3. Trains employees and managers on new processes and functionality in the payroll system (UKG) and benefits system (PlanSource) including the following:

• Timesheet entry and approval

• PTO entry and approval

• Entering or changing benefits for new employees or life events

• Assists employees during Open Enrollment with entry issues

• Address changes, banking changes, etc.

4. Provides administrative assistance to the department. Assists in internal and external data audits and special projects.

Requirements

• Bachelors in Accounting or Finance, certification in payroll administration or 3 – 5 years of equivalent work experience in payroll required

• Knowledge of UKG, PlanSource, ADP, and TIAA highly preferred

• International payroll experience preferred but not required

• In depth knowledge of multi-state and multi-cycle payroll compliance, taxes, and laws

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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