Robert Half Site Administrator in Boston, Massachusetts
Office Administrator- Boston- Hybrid
·Manage corporate document requests, including obtaining board signatures; notary, and/or proper seals, and sending of documents within the requested time.
·Coordinate and manage receipt and shipment of off-site records while maintaining a clean office environment.
·Assist in event planning and logistics of various office/community events, such as board meetings, employee engagement activities, outings, and/or holiday events.
·Assist with calendar management, meeting notes, meeting logistics, and/or travel for senior management, as needed.
·Serve as back up to front desk support, which includes answering and directing phone calls, setting up security badges, greeting guests, assisting with conference room and meeting setup, and processing incoming mail and package deliveries.
·Assist with processing department invoices and purchase orders for approval, reconciling Credit Card charges and statements, and keeping backup documentation organized.
·Support Facilities Manager in restocking, ordering, and organizing supplies while fostering positive vendor relationships.
·Assist with onboarding and off boarding employees, organizing workstations, updating floor maps, reconciling badge reports, and remote setup.
·Monitoring department email inbox, voicemail, and slack.
·Other duties as assigned.
-5-8+ years office Management/Executive Assistant experience in a corporate setting
-Degree Highly Preferred
-Strong ability to work independently and proactively
-Highly professional with strong written and verbal communication skills
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.5461. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.