Job Information
Robert Half Executive Assistant in Bridgeville, Pennsylvania
Description
We are offering a contract to hire employment opportunity for an Executive Assistant in Bridgeville, Pennsylvania. In this role, you will be part of our team, providing essential support in a dynamic environment. You will be responsible for handling a variety of administrative tasks, including coordinating travel, managing schedules, and preparing reports.
Responsibilities:
• Prioritize and manage incoming emails and phone calls to ensure effective communication within the team.
• Prepare necessary documents for meetings to facilitate smooth and productive sessions.
• Coordinate travel arrangements, ensuring all details are accurately handled for seamless business travel.
• Answer phones and emails promptly, providing excellent customer service and maintaining professional relationships.
• Schedule meetings, managing calendars to avoid conflicts and ensure efficient use of time.
• Prepare reports, compiling and analyzing data to support decision-making processes.
• Record meeting minutes, ensuring all key points and decisions are documented for future reference.
• Perform basic bookkeeping tasks, maintaining accurate financial records for the team.
• Use skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks effectively and efficiently.
Requirements • Proven experience as an Executive Assistant or similar role
• Proficiency in using ADP - Financial Services for payroll and benefits management
• Experience with Cisco Webex Meetings for virtual communication and collaboration
• Familiarity with the Concur system for travel and expense management
• Experience with CRM for customer relationship management
• Proficiency in using the Kronos Timekeeping System for workforce management
• Ability to use About Time for mobile resource management
• Strong calendar management skills, with the ability to schedule and prioritize meetings and appointments
• Excellent communication skills, both verbal and written, for effective correspondence
• Experience in managing conference calls, including scheduling, hosting, and follow-up processes
• Ability to handle correspondence professionally and confidentially
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .