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Robert Half Stock Administrator in Campbell, California


Are you looking to work in a fast-paced company for a team oriented legal department? If so, APPLY NOW for a position that will enhance your career!

This could be an excellent opportunity to take the next step in your legal career. People who are eager to work in a corporate environment for a legal team should apply immediately.

This legal team is looking for someone that is looking to work on Stock Administration. Prior experience working in Stock Administration is required.

Daily responsibilities:

  • Own all aspects of the Equity Edge online database including processing monthly new hire grants, terminations, imports/exports, mobile employees, etc. and ensuring data integrity

  • Monthly/Quarterly SOX reconciliations and processes, including reconciling of grants, cancellations, and approval of Equity Edge Online database users

  • Process all equity transactions in an accurate and timely manner, including daily stock option exercises, quarterly RSU/PSU releases, and semi-annual ESPP Purchases

  • Partner with HR on the quarterly Compensation Committee grants, including the annual PSU grant and release and related PSU grant/goal imports and grant agreements

  • Respond to and resolve questions, issues, and concerns from employees regarding stock options, RSUs, and ESPP

  • Prepare and file Section 16 filings including Forms 3, 4 and 5

  • Reconcile equity activity against transfer agent records on a quarterly basis, including shares outstanding

  • Partner with Legal on preparation of tables and information in annual Proxy Statement

  • Manage the Trading Window and related companywide communications

  • Manage the Pre-Clearance trading process for certain groups by facilitating approvals by the Compliance Officer and updating with the trading clearance details

  • Report transactions to Global Payroll following RSU Releases, option exercises, ESPP Purchases, including ISO/ESPP dispositions to US Payroll

  • Work with outside tax advisors on the proper withholding and reporting for RSU releases/option exercises for mobile employees

  • Support quarterly and year-end financial statement and SOX audits by providing reconciliations, selection support, and reporting for internal and external auditors

  • Manage the administration of global ESPP, including Open Enrollment, tracking/communication of enrollment status and contribution percentages to Payroll teams, purchasing of shares, and reporting qualifying and disqualifying dispositions to US Payroll

  • Generate regular and ad-hoc reports for Payroll, HR, Finance, Legal, Tax

Robert Half offers great benefits such as 401k, vision, dental, etc.

Robert Half Legal is the premier provider of highly skilled legal professionals, including lawyers, paralegals and legal support personnel, for law firms and corporate legal departments. With locations in Major North American and international markets, Robert Half Legal’s deep network allows access to legal professionals other staffing firms don’t. In addition, we offer legal project management and e-discovery services for a wide range of initiatives, including litigation support and mergers and acquisitions, as well as dedicated, secure space for document review

Requirements - Ability to recognize, evaluate, and resolve problems effectively

  • Prowess with word processing and spreadsheets highly sought after

  • Confidence in taking ownership of projects, writing and negotiating, planning and organizing

  • Detailed, accurate, and an ability to handle confidential information

  • Excellent verbal and written communication skills with a customer service mindset

  • Expertise in Corporate ParaLegal

  • Comprehensive knowledge of stock administration

It's a fantastic opportunity to foster case management skills and client relationships, as well as deliver training to support staff. The firm is also willing to offer you a competitive compensation. Contact us today if you want to learn how to grow your paralegal career!


Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app ( and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

© 2022 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use ( .