Robert Half International Human Resources (HR) Assistant in CASTRO VALLEY, California
Description Assisted Living facility in Castro Valley is in need of an ONSITE HR Coordinator. This position will be M-F, 8am-5pm. As a Human Resources (HR) Assistant you will answer routine questions related to employee benefits and personnel policies and practices, rely on instructions and pre-established guidelines to perform the functions of the job, and work under immediate supervision of Human Resources Manager.
In this ONISTE Human Resources (HR) Assistant position you will be responsible for: • Provides a variety of administrative support including word processing, scanning and filing. Operates office equipment (i.e. fax machine, copier, scanner, computer and phone). • Processes employee requests to include but not limited to providing badges, benefit packages, responding to new full-time questions and policy and procedure questions, and worker’s compensation questions. • Coordinates the recruitment process to include posting of open requisitions on various recruiting sites, arranging interviews and checking references as required. Responds to applicants and updates the HRIS platform as necessary. • Coordinates and monitors the on boarding process for candidates. • Ensures employees are in compliance with TB testing, physicals, work permits, certifications, licenses, etc. as required by Title 22 and Baywood Court policy. • Processes employment verifications. • Maintains employee databases (i.e. vehicle registration, locker assignments, employee phone directory etc.). • Creates and replenishes new full-time, benefit and worker’s compensation packets. • Welcomes visitors and guests to the business office and HR, answers questions and handles inquiries. • Supports the Business Office and community with administrative duties as requested. • Processes payroll in the absence of the accounting assistant or controller. • Collates the accounts payable invoices and mails the vendor checks. • Performs mass mailings in support of the Accounting department. • Maintains bulletin boards and the HRIS platform with policies, memos, etc. • Types letters and correspondence to and for employees. • Maintains the confidentiality of resident care information as outlined under HIPAA regulations.
The ideal Human Resources (HR) Assistant is: friendly, kind, adaptable, a good communicator, assertive, someone who is going to get the job done bi-lingual Spanish preferred not required has 2 years of general office experience or HR exp. able to sit for 75% of day and be able to lift up to 10 pounds and be able to bend and reach good at typing If you are interested and experience in in this Human Resources (HR) Assistant role, apply today. Requirements - Highly detail oriented and able to use good judgment and maintain a high level of confidentiality and sensitivity
Comprehension of calendar managements and scheduling appointments
Full Cycle Recruiting experience desired
Quality experience with ADP Financial Services
Previous experience working with Email Correspondence
Practical knowledge of Microsoft Excel
Experience with data entry
Skills in scheduling
Earlier work involving Conducts new-Employee Orientations
Good understanding of HRIS
Strong familiarity with compliance
Well-founded grasp of customer service
Credentialing Processes experience highly desired
Proven knowledge of Administrative Assistance
General familiarity with Microsoft Word
Wide ranging experience with new employee orientation
Able to maintain an approachable and appropriate attitude when interacting with all levels of personnel in a rapidly changing environment
Proficiency with office applications and software, as well as Human Resource Information Systems (HRIS)
Willing to work as part of a team or independently and have the drive to take on a variety of tasks and projects
At least 2+ years of HR related experience desired
Strong communication and interpersonal skills (verbal, written, and listening).
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.