Job Information
Robert Half Legal Assistant/Office Manager in Charlotte, North Carolina
Description
Our client in Charlotte, NC is seeking to add a Legal Assistant/Office Manager to join them. This role involves managing administrative and legal support functions, overseeing daily office operations, and assisting with case management. It's an exciting opportunity to work in the legal industry, where you will have a key role in maintaining client relationships and ensuring the smooth running of their office.
The Office Manager/Legal Assistant will manage a variety of administrative and legal support functions, including billing, drafting legal documents, running conflict checks, and handling financial transactions. This role also involves overseeing the daily operations of the office, managing client relations, and assisting attorneys with case management. The ideal candidate will have a solid background in legal assistance and office management, with a keen eye for detail and a proactive approach.
Key Responsibilities:
Legal Support:
Draft, review, and finalize engagement letters for new and existing clients.
Conduct comprehensive conflict checks to ensure compliance with ethical standards.
Assist attorneys with drafting and formatting legal documents, including pleadings, motions, and correspondence.
File and organize legal documents in electronic filing systems.
Manage and maintain case files, ensuring all documents are up-to-date and easily accessible.
Assist with preparing documents for court filings, including e-filing in various jurisdictions.
Office Administration:
Oversee the office and attorney calendars, including scheduling hearings, meetings, and court appearances.
Coordinate and manage deadlines, ensuring all tasks and filings are completed on time.
Handle general office management duties, such as ordering supplies, maintaining office equipment, and ensuring a clean and organized work environment.
Client Relations and Business Development:
Intake of cold calls from potential clients, including gathering necessary documentation and information for new cases.
Serve as a point of contact for clients, providing excellent customer service and promptly addressing inquiries.
Billing and Financial Management:
Prepare and submit monthly client bills accurately and promptly using a legal billing platform.
Deposit client payments and other checks, ensuring accurate record-keeping.
Write and manage trust account checks, ensuring compliance with trust accounting regulations.
Manage office-related payments, including rent, utilities, and vendor invoices, ensuring all are processed on time.
Requirements
Qualifications:
Minimum of 5 years of experience as a legal assistant or office manager in a law firm setting.
Strong understanding of legal terminology, procedures, and document formatting.
Proficiency with legal billing software and trust accounting principles.
Excellent organizational skills with the ability to multitask and manage multiple priorities.
Strong written and verbal communication skills, with attention to detail.
Proficiency in Microsoft Office Suite and legal practice management software.
Ability to maintain confidentiality and handle sensitive information with the utmost discretion.
A proactive, self-starter attitude with the ability to work independently and as part of a team.
Benefits:
Competitive salary
Health insurance
Paid time off and holidays
Retirement plan options
Professional development opportunities
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .