Job Information
Robert Half Legal Assistant in Chatham, New Jersey
Description
Our client, a prominent Personal Injury Law Firm in Chatham, New Jersey, is seeking a Legal Assistant/Paralegal to join their team on a full-time basis. The role will be fully on site and will be reporting to one of the most prominent Medical Malpractice Partners in New Jersey. We are seeking a highly organized and detail-oriented Legal Assistant/Paralegal to join our law firm in Chatham, NJ. The ideal candidate will provide administrative support to attorneys, ensuring efficient and effective operations of the legal office. This role involves managing legal documentation, conducting legal research, handling client communications, and performing various administrative tasks.
Job Duties:
Adeptly e-file documents with the court.
Process third party and vendor invoices.
Open mail and scan to appropriate electronic file.
Scan, copy and fax legal documents in a timely manner.
Answer phone calls, take notes/messages and redirect calls when appropriate.
Schedule and confirm meetings as needed.
Send out trial notices to client, expert, witnesses and update/maintain trial calendar.
Prepare and serve subpoena.
Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders to attorney.
Keep track of all experts in a particular case.
Handle follow-ups (for records, subpoenaed info, meetings, expert reports, etc.)
Requirements
3+ years' experience as legal secretary/assistant in plaintiff personal injury firm.
Superior written and oral communication skills
Experience with legal documents and legal terminology is essential and familiarity with medical terminology is a plus.
Strong understanding of litigation management software systems (Smart Advocate a plus).
Ability to type with a speed of at least 60 wpm with a high degree of accuracy.
High attention to detail, especially proof-reading transcribed letters to ensure grammatically correct.
High degree of proficiency with Microsoft Office programs.
Highly organized and able to effectively prioritize and meet deadlines.
Able to work independently but also as part of a team to ensure proper workflow.
Demonstrate a courteous and professional demeanor to clients and co-workers.
Experience using dictation and transcription software.
Knowledge of online court filing systems.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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