Robert Half Corporation Jobs

Job Information

Robert Half Executive Assistant --Sr. Level Support in CHATTANOOGA, Tennessee

Description

Executive Assistant to support the CEO / President --Temporary to hire position.

3+ years prior administrative support experience required.

Companie is located near UTC and this position is 100% on-site.

  • Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company.

  • Generates and maintains highly confidential files, records, and reports.

  • Maintain calendars, schedule appointments and meetings.

  • Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports.

  • Handle telephone requests and responds to inquiries.

  • Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports.

  • Creates and maintains tracking logs, monthly status reports, etc.

  • Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports.

  • Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs.

  • Prepare agenda and meeting materials and compiles outputs and reports.

  • May also coordinate related travel information, dining information.

  • Participate on-site for applicable meetings.

  • Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes.

  • Handles telephone requests and responds to inquiries.

  • Manage, coordinate and provide guidance on writing and posting policies, strategies and practices documents on the company intranet. (BOP only)

  • Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms.

  • Coordinate year-round ITS Events and Rewards & Recognition programs including, but not limited to Holiday-related activities or events, assuring timely processing of recognition paperwork etc. (10%)

  • Participate in the development of ITS learning development opportunities, employee surveys, focus groups and internal communications, coordination of activities related to annual evaluations, surveys and other initiatives.

    Requirements - General familiarity with presentation preparation

  • Demonstrated knowledge of Travel Expense

  • Calendar managements and scheduling appointments experience

  • Comprehensive knowledge of Microsoft Excel

  • Proficiency in Microsoft Teams

  • Calendar Management experience preferred

  • Practical knowledge of report generation

  • Adeptness in Processes Expense Reports

  • Expertise in Microsoft PowerPoint

  • Elevated social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors

  • Proven ability to use the internet for research

A dynamic company is seeking an individual to support senior management at an influential and progressive company. Receive fair compensation and grow your career in this amazing opportunity. Are you a passionate self-starter interested in growing your career as an Executive Assistant in a positive work environment? Then we would love to hear from you!! Contact us today!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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