Job Information
Robert Half Administrative Assistant in Chicago, Illinois
Description We are offering a contract employment opportunity for an Administrative Assistant in Chicago, Illinois. This role involves a variety of administrative duties in a dynamic workplace within the industry. The successful candidate will be expected to assist visitors, arrange meetings, maintain the office environment, and handle clerical tasks efficiently.
Responsibilities:
• Provide a warm welcome and assistance to visitors and clients
• Facilitate arrangements for visiting colleagues including building access and workspace requirements
• Schedule and prepare conference rooms for meetings, conference calls, and virtual meetings
• Ensure visitors are added to the security portal
• Maintain cleanliness and organization in common areas such as the lobby, conference rooms, break room and copy room
• Distribute incoming mail by department and manage outgoing messages and packages
• Order and maintain office and cleaning supplies
• Coordinate the ordering of coffee, creamers, and fountain machine supplies
• Assist in planning and organizing company events including booking venues, arranging catering, setting up equipment and assisting with logistics
• Coordinate and assist with the company filing system
• Handle ad hoc clerical projects and assignments for various departments
• Book travel arrangements using a third-party travel management company
• Ensure compliance with the company’s regulatory requirements
• Adhere to the operational risk framework for the role and comply with all regulatory or company determined parameters
• Demonstrate high standards of integrity and conduct, reflecting company values
• Ensure full awareness of and adherence to internal policies that relate to the role or any other activities for which there are any level of responsibility
• Report any breaches of policy as required
• Escalate risk events immediately.
Skills:
• Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word
• Experience in answering inbound calls and handling both inbound and outbound calls
• Excellent customer service skills
• Proficiency in data entry and email correspondence
• Ability to schedule appointments efficiently. Requirements • Prior experience of at least 3 years as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, Outlook, and PowerPoint
• Demonstrated ability in answering inbound and outbound calls
• Strong customer service skills
• Experience in data entry tasks
• Proficient in email correspondence
• Ability to schedule appointments and manage calendars efficiently
• Excellent written and verbal communication skills
• Detail-oriented and able to multitask effectively
• Strong organizational and time-management skills
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .