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Robert Half International Administrative Coordinator in CHICAGO, Illinois


Medical Practice located in Chicago on Mag Mile has an immediate Direct Hire Permanent Administrative opportunity, The Administrative Coordinator will be responsible managing daily clinic operations, in office suite and medical spa schedule. Controls the patient flow of the office, anticipate issues, propose and implement solutions. Manages weekly schedule to ensure adequate clinical and administrative coverage. Tracks, maintains and orders injectable inventory, surgical garments, skin care product inventory, and medical supplies. Coordinates new hire training, and tracks and works with employees PTO Interfaces with ADP to ensure that all appropriate employee paperwork is complete and up to date and helps process payroll. Ensures staff members follow set protocol for patient flow. Maintains an atmosphere of enthusiasm, cooperation and understanding within the practice. Timely follow up with all new consultations and follow up on conversation rates for new patients. Schedules, plans and actively participates in staff meetings. Submits monthly financial reports to accountant. Interfaces with all skin care vendors. Manages recording keeping of all checks and money taken in by practice on a daily basis and track payment on invoices. Makes bank deposits when necessary and manages petty cash fund. For immediate consideration, please apply to this position and/or email your confidential resume to Connie Stathopoulos “AT” Officeteam.


This Permanent Opportunity requires 5 years of administrative experience. Medical Industry experience preferred. Ability to act as a resource for all staff and supports the Doctor. Ability to interface with PR and Social Media consultants. Ability to develop and update marketing strategies for attracting new patients and ability to interface with advertising contacts to develop appropriate ad materials/campaigns. For immediate consideration, please submit your confidential resume directly to Connie Stathopoulos

This position will not be available for long, don't wait and apply today!


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Salary: $55,000.00 - $60,000.00 / Yearly

Location: CHICAGO, IL

Date Posted: October 16, 2020

Employment Type: Full-time

Job Reference: 01300-0011591794

Staffing Area: Office u0026 Administrative