Job Information
Robert Half Executive Assistant in Chicago, Illinois
Description We are offering a contract for a permanent position as an Executive Assistant in the financial services industry located in Chicago, Illinois. This role operates within a traditional office setting and requires the use of various software systems including ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
• Facilitate and manage logistics for meetings, including virtual meetings, conference calls, and in-person events with the help of Cisco Webex Meetings.
• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.
• Handle the coordination and management of complex travel itineraries, including flights, accommodations, transportation, and travel documentation using Concur.
• Maintain organized filing systems, both physical and digital, for easy retrieval of important documents.
• Take charge of scheduling, coordinating, and prioritizing appointments, meetings, and events for executives using a variety of calendar management tools.
• Assist in tracking project progress, deadlines, and deliverables for key initiatives using CRM and Kronos Timekeeping System.
• Draft and proofread correspondence, reports, presentations, and other documents as needed, demonstrating proficiency in Microsoft Office Suites.
• Manage expenses, track budgets, and prepare financial reports as needed, utilizing ADP - Financial Services.
• Support the executive team in ad hoc projects and initiatives as needed.
• Handle sensitive and confidential information with the utmost professionalism and discretion. Requirements • Demonstrated proficiency in ADP - Financial Services is required
• Must be comfortable with using Cisco Webex Meetings for virtual communication
• Previous experience with Concur for travel and expense management is necessary
• Familiarity with CRM systems is essential for client and customer management
• Knowledge of Kronos Timekeeping System for accurate workforce management is crucial
• Ability to use About Time for efficient project management
• Strong calendar management skills to organize and schedule appointments
• Excellent communication abilities for effective internal and external interactions
• Experience in managing conference calls, including scheduling and hosting
• Ability to handle correspondence professionally and confidentially
• Proficiency in Microsoft Word for creating, editing, and formatting documents
• Strong knowledge in Microsoft Office Suites for efficient office operations TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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