Job Information
Robert Half Hybrid Executive Assistant in Chicago, Illinois
Description
We are offering a contract to hire employment opportunity for an Executive Assistant in the non-profit sector located in Chicago, Illinois. As part of our team, you will be providing comprehensive administrative support to our executive team while maintaining a high level of confidentiality. Required to work on-site from Tuesday through Thursday and remotely on Mondays and Fridays.
Responsibilities:
• Oversee the management of executive appointments, schedules, and travel arrangements
• Compile, verify, and analyze information for the executive's use in various documents such as memos, letters, reports, speeches, presentations, and news releases
• Facilitate effective communication between the executive and other executives, managers, employees, and external parties
• Coordinate the distribution and handling of incoming and outgoing mail and other material
• Set up and maintain filing systems, often handling confidential materials and documents
• Act as a liaison between the executive and other departments and organizations
• Monitor and prepare the administrative budget for the executive office
• Utilize skills in Concur, CRM, Calendar Management, Communication, Conference Calls, and Correspondence
• Ensure a smooth flow of information internally and externally
• Handle customer inquiries and monitor customer accounts.
Requirements • Possess a minimum of two years' experience in an Executive Assistant role or similar administrative position within a non-profit organization.
• Demonstrated proficiency in using Concur and CRM systems.
• Excellent verbal and written communication skills.
• Experience in managing executive calendars, scheduling appointments, and coordinating meetings.
• Capable of handling conference calls and managing correspondence effectively.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Exceptional organizational skills and ability to multitask.
• Proactive approach to problem-solving and decision-making abilities.
• Strong interpersonal skills, with the ability to interact professionally with all levels of staff and stakeholders.
• Proficient in MS Office Suite and comfortable with learning new technology platforms.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• Demonstrates a commitment to the values and mission of the non-profit sector.
• Bachelor's degree or equivalent professional experience is preferred.
• Ability to prioritize tasks and handle numerous assignments simultaneously.
• Demonstrated attention to detail and commitment to producing high-quality work.
• Ability to adapt to changing situations and shifting priorities. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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