Job Information
Robert Half Office Manager in Cincinnati, Ohio
Description
Position Overview:
We are seeking a highly organized and experienced Office Manager with a background in the investment industry to join our team. The ideal candidate will play a pivotal role in ensuring the smooth operation of our office while also leveraging their industry-specific knowledge to support various aspects of our investment operations.
Responsibilities:
Office Operations Management:
Oversee day-to-day office operations, including managing facilities, supplies, and equipment to ensure a productive and efficient work environment.
Develop and implement office policies and procedures to streamline processes and optimize efficiency.
Act as the primary point of contact for office vendors, service providers, and building management.
Administrative Support:
Provide administrative support to senior management and investment professionals, including calendar management, travel coordination, and expense tracking.
Prepare and distribute internal communications, reports, and presentations as needed.
Assist with the organization of meetings, conferences, and client events.
Investment Industry Expertise:
Utilize knowledge of the investment industry to support various aspects of investment operations, such as portfolio management, investment research, and client servicing.
Assist with the preparation and distribution of investment-related documents, including prospectuses, quarterly reports, and regulatory filings.
Stay informed about industry trends, regulations, and best practices to ensure compliance and enhance operational effectiveness.
Team Support and Coordination:
Serve as a resource for staff regarding office policies, procedures, and administrative matters.
Coordinate with other departments, such as finance, compliance, and human resources, to facilitate cross-functional collaboration and support company-wide initiatives.
Foster a positive and collaborative team culture through effective communication and teamwork.
Requirements
Qualifications:
Bachelor's degree in business administration, finance, or a related field.
Minimum of 3 years of experience in office management or administrative roles within the investment industry.
Strong understanding of investment products, financial markets, and regulatory requirements.
Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with investment management software preferred.
Exceptional communication skills, both verbal and written, with a keen attention to detail.
Proactive problem-solver with a customer service mindset and a willingness to take initiative.
Ability to maintain confidentiality and handle sensitive information with discretion.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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