Robert Half Corporation Jobs

Description

We are in search of a meticulous Administrative Assistant to join our team located in Columbia, Missouri. In this role, you will be expected to handle a variety of tasks including helping with invoices, assisting with monthly spending projections, managing vendors and vendor processes, and maintaining organized files. This role offers a long-term contract employment opportunity. 12-18 months for a construction company/jobsite in an office setting.

Responsibilities could include:

• Ensure proper issuance and processing of Tax Exempt Certificates.

• Verify and process Subcontractor Insurance Certificates.

• Validate and process Certified Payroll Submissions.

• Handle the processing of Miscellaneous Invoices and reconciliation of Monthly Payables and Receivables.

• Assist in the processing of Subcontractor Payment Applications and tracking of sub tier lien releases.

• Provide support in Owner Invoicing and preparation of Monthly Spending Projections.

• Set up new vendors in the system and manage vendor relationships.

• Assist in routing Supplements in DocuSign and tracking of supplements.

• Maintain organized files of subcontractor bonds and other hard copy documents.

• Provide administrative support to jobsite as needed.

Requirements

• Minimum of 1 year experience in an administrative role

• Proficient in Microsoft Office Suite including Word, Excel, and Outlook

• Experience in answering inbound and outbound calls

• Strong customer service skills

• Ability to perform data entry tasks with accuracy

• Proficient in email correspondence

• Experience in scheduling appointments

• Familiarity with filing and organizing files

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Ability to work independently and as part of a team

• High school diploma or equivalent educational level.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .