Job Information
Robert Half Administrative Assistant in Costa Mesa, California
Description We are seeking an Administrative Assistant to join our team based in Costa Mesa, California. This role involves a variety of administrative tasks including managing phone calls and appointments, preparing reports, maintaining office policies, and providing general support to visitors. This opportunity offers a long-term contract employment.
Responsibilities:
• Efficiently manage incoming phone calls and direct them to the appropriate parties.
• Organize and schedule appointments as per the requirements of the team.
• Plan and coordinate meetings, ensuring detailed minutes are taken.
• Draft and distribute email correspondence, memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports to keep all team members updated.
• Develop and maintain a comprehensive filing system to ensure easy access to necessary documents.
• Update and maintain office policies and procedures to ensure smooth operations.
• Research new deals and suppliers and order office supplies as needed.
• Maintain up-to-date contact lists for internal and external clients.
• Submit and reconcile expense reports to ensure accurate financial records.
• Provide general support to visitors, acting as the point of contact for internal and external clients. Requirements • Candidate must possess skills in Administrative Assistance.
• Excellent verbal and written communication abilities are crucial.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and multitasking skills are required.
• Must have the ability to work independently with minimal supervision.
• Exceptional attention to detail and problem-solving skills.
• Comfortable working in a fast-paced environment.
• Experience in handling sensitive and confidential information.
• Proven experience in data entry and management.
• Ability to prioritize tasks and meet deadlines.
• Strong customer service skills and professional demeanor.
• Experience in managing office equipment and troubleshooting minor IT issues.
• Flexibility to adapt to changing work schedules and demands.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .