Robert Half Corporation Jobs

Description

Danville client is in need of a membership/operations coordinator.

Duties for this position include:

Support Operations Team:

● Provide administrative support to the Administrative, Clinical, and Research & Education Committees by scheduling meetings with chairs, drafting agendas and minutes, data entry of action items and follow-up.

● Provide support of the Grant & Fellowship Programs including applications, reviews, notifications, and registration support, in collaboration with committees.

● Support operations of traveling fellowships including communication, travel support working with a travel agency, and registration support.

● Document SOPs for Grants & Fellowships processes.

Support Educational Initiatives and Programs – including Biennial Congress, Webinars, and other Live Courses

● Provide email coordination for program-related emails (faculty, authors, award winners); direct inquires/respond to inquiries requiring office attention/resolution ensuring timely, detailed responses in response.

● Assist in management of speaker database and work with faculty to secure bios and facilitate uploads of slide presentations and recordings, etc.

● Assist with the management of agenda development, speaker invitations, preparing meeting materials, faculty management, and overall assistance with project management through each event completion.

Event/Meeting Logistics and Registration Coordination:

● Collaborate with Senior Director of Operations to effectively execute events/meetings by supporting meeting logistics such as catering, audio visual, hotel accommodations, etc.

● Collaborate with database programmer and Controller to ensure effective registration processes, payment processing, database reporting and fee structure.

● Develop member and non-member registration process and documents for courses and events, meetings, and all courses (online and onsite registration forms, confirmations, receipts, etc.).

● Handle registration related inquiries regarding registration status, payments, and event questions.

● Process registrations and registration payments. Provide assistance with registration, as needed.

● Oversee reconciliation of all participant data for accurate final attendee report, incorporating cancellations, late additions, walk-ins, etc. to ensure attendee database is accurate and complete.

Database Maintenance

● Work with staff and database programmer to maintain Society database and ensure accurate, complete, and reliable information.

● Assist with database maintenance of membership, applicant, and registrant files, as requested, merge duplicate accounts, whenever possible.

● Assist with registration processes, registration related inquiries and projects, and general event questions, using database as a resource.

This job is hybrid. Mondays and Fridays from home and Tuesday-Thursday onsite. This is a direct hire position. Submit your resume now for immediate consideration!

Requirements

• Proven experience in an Administrative Coordinator role or similar position.

• Proficient in using Microsoft Office Suites, including Microsoft Excel, Microsoft Outlook, and Microsoft Word.

• Familiarity with Management Systems and the ability to quickly learn new software.

• Experience with 'About Time' software is a plus.

• Exceptional data entry skills and correspondence management.

• Previous experience in providing customer service and interacting with the C-Suite.

• Excellent organizational and multitasking abilities.

• Strong written and verbal communication skills.

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Demonstrated ability to handle confidential information with discretion.

• High school diploma; additional qualifications in Office Administration are a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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