Job Information
Robert Half Executive Assistant in Del Mar, California
Description We are looking for an Executive Assistant to join our team in the financial services industry. The role is based in Del Mar, California, and offers a contract to hire employment opportunity. The Executive Assistant will provide comprehensive support to our firm's president and partners, manage calendars, and assist with the generation and delivery of marketing and communications content.
Responsibilities:
• Manage and organize calendars for the firm's president and partners
• Provide general support to the firm's president and partners
• Handle reception duties and phone inquiries
• Assist in the generation and delivery of marketing and communications content
• Step in and provide support to other administrative team members as needed
• Maintain and support CRM workflow for prospective business
• Support marketing analytics reporting
• Carry out other duties and special projects as assigned
• Exhibit professional demeanor in both phone and in-person communications
• Ensure ethical treatment of sensitive and confidential information. Requirements • Proven experience as an executive assistant or similar administrative role within the financial services industry.
• Proficient in the use of Concur, CRM, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook.
• Familiarity with the 'About Time' software would be advantageous.
• Strong skills in calendar management, correspondence, C-suite support, and documentation.
• Ability to manage administrative office tasks efficiently.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Excellent problem-solving abilities.
• High level of attention to detail and accuracy.
• Ability to handle sensitive situations and high-stress environments professionally.
• Willingness to continuously learn and adapt in a fast-paced environment.
• Bachelor's degree or equivalent experience in a relevant field would be advantageous.
• Availability to work outside of standard business hours when required.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .