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Robert Half Administrative Project Manager in DENVER, Colorado

Description

Currently seeking a Retail Project Coordinator to support the Retail team. This role provides marketing and administrative support under the direct supervision of a combined team. The Project Coordinator will work in a fast-paced, team-oriented environment.

Responsibilities:

• Prepare and distribute marketing materials/packages. Knowledge of appropriate software is mandatory for this – e.g. Adobe Creative Suite, InDesign, Illustrator, Photoshop, PowerPoint, Mapping, etc.

• Active liaison with marketing department (ex: planning client events)

• Coordinate/manage mailings and signage- partner with marketing department and/or external vendor as needed.

• Create mass email campaigns via Eloqua, CRM, CoStar, etc.

• Manage process of distribution, list updates (Eloqua and Broker lists) and activity reporting.

• Process and submit proposals.

• Manage the workflow and approval process.

• Produce status reports, as needed.

• Assist team with preparing and updating client-specific reports.

• Contact internal and external resources for information.

• Assist and participate as needed for industry functions or client events.

• Work with appropriate contact to maintain intranet/extranet sites for client and property purposes.

• It is expected that the coordinator will have direct contact with some of the brokers representing prospects and will request updates from them.

• Support the team in utilizing Outlook, CRM / Sales Lite and other, data entry and maintenance for the purposes of direct marketing and client relationship development. This will also include keeping track of all property availabilities via our systems, CoStar, etc.

• Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.

Administrative Responsibilities:

  • Coordinate and attend meetings - record, type and distribute minutes as needed.

  • Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group.

  • Create and maintain filing system and efficient information retrieval system.

  • Perform clerical duties to include photocopying, mailing and faxing documents.

  • Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

  • Process deals (create and track legal agreements required by our finance team, send and follow up on invoices. Work with finance on deadlines and broker/owner confirmations).

  • Be liaison between broker and finance while being up to date on all legal requirements needed and provided by our team (marketing materials, deal requirements, etc.)

    Requirements

Professional qualifications:

• Bachelor’s Degree or commensurate experience preferred.

• Workplace experience, minimum of 2 years in administrative support role – a fast paced work environment preferred

• Advanced Microsoft office product knowledge –Excel, Word, PowerPoint, and Outlook.

• Adobe InDesign proficiency

• Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.

• Ability to multi-task and work in a fast-paced environment.

• Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.

• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.

• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.

• Interpersonal Savvy – relates well to all kinds of people, up, down and sideways, inside and outside the organization uses diplomacy and tact.

• Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks. • Self-Starter – able to start and complete projects independently.

• Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.

• Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.

• Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect.

• Attention to detail – is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended on to do each task accurately and completely.

Innovation starts with people.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.5565. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

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