Job Information
Robert Half Administrative Assistant in El Cajon, California
Description
Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic biotechnology team. The ideal candidate will provide essential support to our office operations, ensuring the smooth and efficient functioning of administrative tasks. This role requires excellent communication skills, a detail-oriented mindset, and the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities:
General Administrative Support:
Answer and direct phone calls, emails, and other inquiries.
Greet visitors and manage front desk operations.
Maintain office supplies inventory and place orders when necessary.
Organize and schedule appointments, meetings, and travel arrangements.
Documentation and Record Keeping:
Prepare, organize, and manage scientific and project documentation, including research reports, contracts, and regulatory submissions.
Ensure all documents are properly filed and easily accessible.
Assist in the preparation of regularly scheduled reports and presentations.
Project Coordination:
Support project managers and research teams with administrative tasks.
Track project timelines, milestones, and deadlines.
Assist in the coordination of project activities, resources, and information.
Financial and Accounting Support:
Process invoices, purchase orders, and expense reports.
Assist with payroll processing and maintaining financial records.
Liaise with vendors and suppliers to ensure timely delivery of goods and services.
Communication and Correspondence:
Draft and distribute correspondence, memos, and other documents.
Coordinate communication between different departments and external stakeholders.
Maintain a professional and courteous demeanor in all interactions.
Regulatory Compliance Support:
Assist in the preparation and submission of regulatory documents.
Maintain up-to-date knowledge of regulatory requirements and ensure compliance.
Support audits and inspections as needed.
Requirements
Qualifications:
High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
Proven experience as an administrative assistant or in a similar role, preferably in the biotechnology or pharmaceutical industry.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Familiarity with office equipment, such as printers and fax machines.
Knowledge of basic accounting principles and bookkeeping.
Understanding of regulatory compliance in the biotech industry is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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