Job Information
Robert Half Accounts Payable Specialist in Escondido, California
Description
We are seeking dedicated and detail-oriented Accounts Payable Specialists to join our clients in the non-profit organizations. As an Accounts Payable Specialist, you will play a crucial role in managing the financial operations of our organization and ensuring the timely and accurate processing of payments. Your work will directly contribute to supporting our clients' missions and making a positive impact on the community.
This is an excellent opportunity to combine your passion for finance with a commitment to social responsibility.
Responsibilities:
Process and review invoices: Verify accuracy, proper coding, and adherence to internal policies and procedures for all incoming invoices, ensuring compliance with grant restrictions, if applicable.
Expense tracking and reconciliation: Maintain accurate records of all expenditures, including employee reimbursements, and reconcile accounts payable transactions to ensure accuracy and completeness.
Vendor management: Liaise with vendors to resolve discrepancies, handle inquiries, and maintain positive working relationships.
Payment processing: Prepare and process payments, including checks, wire transfers, and electronic fund transfers, ensuring timely and accurate disbursement to vendors and service providers.
Financial reporting: Assist in generating financial reports related to accounts payable, including aging reports, cash flow analysis, and month-end close procedures.
Compliance and documentation: Ensure compliance with applicable regulations and internal financial controls, including maintaining proper documentation for audit purposes.
Process improvement: Identify opportunities to streamline accounts payable processes and implement efficient procedures to increase accuracy and productivity.
Collaborative teamwork: Work closely with the finance team to support month-end and year-end closing activities, assist with budget preparation, and provide financial information as required.
Requirements
Bachelor's degree in Accounting, Finance, or a related field is preferred.
Proven experience as an Accounts Payable Specialist, preferably in a non-profit organization.
Strong knowledge of accounting principles and practices specific to non-profit organizations, including fund accounting and grant management.
Proficient in using accounting software and ERP systems (e.g., QuickBooks, NetSuite) for accounts payable processing and reporting.
Excellent attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong analytical and problem-solving abilities, with a focus on accuracy and data integrity.
Exceptional interpersonal and communication skills, with the ability to collaborate effectively with colleagues, vendors, and other stakeholders.
Commitment to the mission and values of our non-profit organization.
Knowledge of relevant tax regulations and reporting requirements for non-profit organizations is a plus.
Must be able to start working immediately.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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