Robert Half Jr. Legal Secretary in Fort Myers, Florida
Description Provide confidential administrative support to legal staff; may provide specific secretarial support to a particular legal practice areas, such as Litigation, Intellectual Property, Employment Law, Estate Planning, Corporate Business, Creditors’ Rights, etc.
Manage and coordinate priorities of multiple attorney/paralegal assignments.
Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions. Possess a working knowledge of e-filing and e-discovery procedures.
Manage attorneys’ expense reimbursements.
Maintain electronic calendar for assignments. Make appointments for attorneys, assist with coordination of depositions, court hearings, and other meetings. Arrange conference rooms.
Sort, distribute and prioritize all incoming mail.
Maintain all client files. Work with Records Department to close files and send off-site.
Schedule business travel arrangements when necessary.
Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
Open new files by creating New Client/New Case forms.
Enter attorney and paralegal time into Elite.
Maintain contact information for assignments using Interaction.
Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department.
Works closely with other secretarial staff and administrative support staff (billing associates, internal services personnel, etc.).
KNOWLEDGE, EDUCATION, SKILLS, WORK EXPERIENCE:
Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Nuance, ChromeRiver; basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.
Knowledge of legal terminology and procedures.
Excellent proofreading, grammar and spelling skills a must.
5+ years of experience (depending on position, experience level may increase) in a mid to large size law firm.
Accurate typing skills with ability to transcribe legal documents and correspondence at a level of 60 wpm.
Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
Work may require more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours. Requirements Scheduling, Scheduling Appt - Calendar Management, Compose Correspondence, Administrative Assistance, e-Filing
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.5592. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.