Robert Half Corporation Jobs

Job Information

Robert Half Office Manager in Fremont, California

Description

Robert Half Contract Team currently has an excellent opportunity for a highly-skilled and motivated office manager to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. This position is a full-time role and is located in the Fremont, CA area. Working for this company will give you access to terrific benefits on the contract to hire side, a wonderful work space/office, and a dynamic team culture.

Your responsibilities in this role include:

  • Basic office setup and maintenance (i.e., printer maintenance, monitor setup)

  • Manage all aspects of office day-to-day operation, duties and responsibilities while providing general administrative support, from engaging with visitors/guests, answer and direct incoming phone calls, coordinate and distribute mail and deliveries, and other office management related responsibilities

  • Arrange various team events and functions

  • Ability to utilize Microsoft Outlook for calendar management, which includes scheduling meetings/conference calls and assisting with hosting video conferences

  • Prepare and submit expense reports on a timely basis for travel/business-related expenses

  • Assist in domestic and international travel which includes flight, hotel, car services booking and arrangement assisting with international travel requirements

  • Coordinate internal and external business meetings, making all necessary arrangements including sending invitations, reserving rooms, conference call/meeting rooms setup, printing copies and arranging catering.

  • Prepare/create/assist with various PowerPoint and Excel documents and presentations as requested

  • Assist with onboarding/offboarding of employees

  • Managing relationships with office vendors and building management

  • Flexible availability if needed at certain periods during the year outside of standard business hours

    Requirements

  • 2+ years of relevant administrative experience

  • AA or BS/BA in in business administration, communications, or a related field preferred

  • Detail oriented, ability to multi-task, work independently and prioritize tasks

  • Strong proficiency in Excel and other Microsoft Program skills

  • Exceptional communication skills that provide the ability to interact with all levels of the organization with a high customer service orientation

  • Outstanding data entry skills

  • Spreadsheet and ERP system experience suggested

  • Concur experience

  • Proficiency in calendar management and arranging travel experience

  • Expense Reporting experience highly desired

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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