Robert Half International Ft. Lauderdale Executive Assistant in FT LAUDERDALE, Florida
Ft. Lauderdale Executive Assistant
The Protiviti Executive Assistant provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include: Executive Support, Office Support & Communication, Human Resources and Event Execution.
Answer and screen incoming calls
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals
Manage executive’s Outlook (calendar, contacts, email responses)
Take initiative to anticipate the needs of your executives on a daily basis
Prepare and manage Time & Expense reports on behalf of executives
Arrange travel for executives, including flights, hotels, and transportation
Handle any printing/copying/faxing, binding, and mail
Partner with local team to provide back-up support to executives
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication
Office Support & Communication
Office Space – Welcome visitors and employees, coordinate with building management regarding a variety of facility related items; Assist with purchasing requests, invoices, and security and crisis response programs
Recruiting – Assist with planning/organizing recruiting events held within the office
Reporting and Correspondence – Perform basic industry/company research; Data entry to support client project accounting; Audit office parking and various suspense reports; Upload materials to intranet site; Initiate, draft, and edit/review/format documents; Provide competent proofreading skills
Assist with planning office events (happy hours, holiday and community events)
Assist with ad-hoc leadership and office requests
Schedule conference rooms and coordinate audio visual and/or catering needs
Room setup and arrangement for internal or offsite meeting/events, as needed
Support Human Resources ad hoc needs within Ft. Lauderdale.
Recognition: Track birthdays, anniversaries, and other employee milestones and take the appropriate action to ensure employees are recognized; Assist with planning promotion and appreciation efforts
Onboarding: Assist with national and local new hire orientation
Technology: Participate in ongoing training regarding technology upgrades and new systems applicable to the position
2+ years of professional experience required
Bachelor’s degree preferred
Professional, confident, enthusiastic and detail-oriented
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
Excellent oral and written communication skills
Excellent interpersonal and organizational skills
Demonstrate initiative and be a self-starter
Ability to work independently, exercise good judgment; Resourceful, problem solving skills
Positive and approachable; Ability to interact well with all levels of staff and clients
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook)
Demonstrated accomplishments in the following areas:
Working with a variety of levels of personnel to achieve business objectives
Coordinating and maintaining follow-up on a number of projects simultaneously
Proofreading and editing
Handling confidential information in a strictly professional manner
REQUIRED KNOWLEDGE & SKILLS
Ability to take and follow direction, yet work independently and be self-motivated
Demonstrated track record of successfully working with and learning new technologies and systems
Excellent oral and written communication skills
Professional, a team-player, and detail-oriented
Ability to problem solve and to think creatively to offer solutions
Ability to deal with conflict
Excellent administrative, interpersonal and organizational skills. Ability to follow-through.
Strong client/service orientation
Strong proofreading and editing skills.
Ability to coordinate and maintain follow-up on a number of projects simultaneously
Ability to prioritize changing workloads
Ability to handle confidential information in a strictly professional manner
Advanced skills in Microsoft applications, especially Excel and Outlook
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
For all US & Canada Postings: You may submit your application materials online or call 1.888.556.7420 for additional ways to apply. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
FL FT LAUDERDALE
Protiviti ( www.protiviti.com ) is a global consulting firm that delivers deep expertise, objective insights, a tailored approach and unparalleled collaboration to help leaders confidently face the future. Protiviti and our independent and locally owned Member Firms provide clients with consulting and managed solutions in finance, technology, operations, data, analytics, governance, risk and internal audit through our network of more than 85 offices in over 25 countries.
Named to the 2020 Fortune 100 Best Companies to Work For® list, Protiviti has served more than 60 percent of Fortune 1000 and 35 percent of Fortune Global 500 companies. The firm also works with smaller, growing companies, including those looking to go public, as well as with government agencies. Protiviti is a wholly owned subsidiary of Robert Half (NYSE: RHI). Founded in 1948, Robert Half is a member of the S&P 500 index.