Robert Half Corporation Jobs

Job Information

Robert Half International Ft. Lauderdale Executive Assistant in FT LAUDERDALE, Florida

JOB REQUISITION

Ft. Lauderdale Executive Assistant

LOCATION

FT LAUDERDALE

ADDITIONAL LOCATION

JOB DESCRIPTION

The Protiviti Executive Assistant provides exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include: Executive Support, Office Support & Communication, Human Resources and Event Execution.

Executive Support

  • Answer and screen incoming calls

  • Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals

  • Manage executive’s Outlook (calendar, contacts, email responses)

  • Take initiative to anticipate the needs of your executives on a daily basis

  • Prepare and manage Time & Expense reports on behalf of executives

  • Arrange travel for executives, including flights, hotels, and transportation

  • Handle any printing/copying/faxing, binding, and mail

  • Partner with local team to provide back-up support to executives

  • Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication

Office Support & Communication

  • Office Space – Welcome visitors and employees, coordinate with building management regarding a variety of facility related items; Assist with purchasing requests, invoices, and security and crisis response programs

  • Recruiting – Assist with planning/organizing recruiting events held within the office

  • Reporting and Correspondence – Perform basic industry/company research; Data entry to support client project accounting; Audit office parking and various suspense reports; Upload materials to intranet site; Initiate, draft, and edit/review/format documents; Provide competent proofreading skills

  • Assist with planning office events (happy hours, holiday and community events)

  • Assist with ad-hoc leadership and office requests

  • Schedule conference rooms and coordinate audio visual and/or catering needs

  • Room setup and arrangement for internal or offsite meeting/events, as needed

Human Resources

  • Support Human Resources ad hoc needs within Ft. Lauderdale.

  • Recognition: Track birthdays, anniversaries, and other employee milestones and take the appropriate action to ensure employees are recognized; Assist with planning promotion and appreciation efforts

  • Onboarding: Assist with national and local new hire orientation

  • Technology: Participate in ongoing training regarding technology upgrades and new systems applicable to the position

Qualifications

  • 2+ years of professional experience required

  • Bachelor’s degree preferred

  • Professional, confident, enthusiastic and detail-oriented

  • Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment

  • Excellent oral and written communication skills

  • Excellent interpersonal and organizational skills

  • Demonstrate initiative and be a self-starter

  • Ability to work independently, exercise good judgment; Resourceful, problem solving skills

  • Positive and approachable; Ability to interact well with all levels of staff and clients

  • Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook)

  • Demonstrated accomplishments in the following areas:

  • Working with a variety of levels of personnel to achieve business objectives

  • Coordinating and maintaining follow-up on a number of projects simultaneously

  • Proofreading and editing

  • Handling confidential information in a strictly professional manner

    REQUIRED KNOWLEDGE & SKILLS

  • Ability to take and follow direction, yet work independently and be self-motivated

  • Demonstrated track record of successfully working with and learning new technologies and systems

  • Excellent oral and written communication skills

  • Professional, a team-player, and detail-oriented

  • Ability to problem solve and to think creatively to offer solutions

  • Ability to deal with conflict

  • Excellent administrative, interpersonal and organizational skills. Ability to follow-through.

  • Strong client/service orientation

  • Strong proofreading and editing skills.

  • Ability to coordinate and maintain follow-up on a number of projects simultaneously

  • Ability to prioritize changing workloads

  • Ability to handle confidential information in a strictly professional manner

  • Advanced skills in Microsoft applications, especially Excel and Outlook

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.

For all US & Canada Postings: You may submit your application materials online or call 1.888.556.7420 for additional ways to apply. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran

JOB LOCATION

FL FT LAUDERDALE

Protiviti ( www.protiviti.com ) is a global consulting firm that delivers deep expertise, objective insights, a tailored approach and unparalleled collaboration to help leaders confidently face the future. Protiviti and our independent and locally owned Member Firms provide clients with consulting and managed solutions in finance, technology, operations, data, analytics, governance, risk and internal audit through our network of more than 85 offices in over 25 countries.

Named to the 2020 Fortune 100 Best Companies to Work For® list, Protiviti has served more than 60 percent of Fortune 1000 and 35 percent of Fortune Global 500 companies. The firm also works with smaller, growing companies, including those looking to go public, as well as with government agencies. Protiviti is a wholly owned subsidiary of Robert Half (NYSE: RHI). Founded in 1948, Robert Half is a member of the S&P 500 index.

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