Job Information
Robert Half Administrative Assistant in Glen Allen, Virginia
Description
We are seeking an Administrative Assistant to join our client located in Glen Allen, Virginia. This role involves managing various administrative tasks within our organization, ensuring a smooth workflow. As an Administrative Assistant, you'll play a key role in maintaining our office operations and will support our team with various tasks.
Responsibilities:
• Managing the front desk sign-in sheet and answering phone calls in a professional manner
• Processing and organizing incoming and outgoing mail, including UPS packages
• Tracking and ordering office supplies as needed and ensuring office equipment, such as copiers, are well-maintained and stocked with paper
• Assisting in preparing and organizing company events
• Distributing safety supplies and making maintenance calls as needed
• Processing subcontracts and coordinating with Accounting for follow-ups
• Assisting in the creation and distribution of client gift baskets
• Ordering lunches for meetings and maintaining general office cleanliness
• Managing holiday mailings, including sending out cards and tracking gifts
• Utilizing skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, and SAP.
Requirements • Proven experience in Account Reconciliation, Accounts Payable (AP), and Accounts Receivable (AR)
• Familiarity with Billing procedures and Data Entry tasks
• Proficiency in Invoice Processing
• Advanced skills in Microsoft Excel
• Experience with Oracle preferred
• Knowledge of QuickBooks software
• Familiarity with SAP
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .