Robert Half Corporation Jobs

Job Information

Robert Half Sr. Admin / Executive Assistant in Hayward, California

Description

Hayward housing client is looking for an Executive Assistant. This Executive Assistant role is Hybrid.

EXECUTIVE SUPPORT:

• Manage executive schedule / calendar.

• Schedule meetings and coordinate meetings and calls for one or more executives.

• Prepare and edit correspondence, communications, presentations and other documents.

• Monitor, screen, respond to and distribute incoming communications.

• Screen and direct phone calls.

• Interact with guests and visitors.

• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.

• Arrange corporate events to take place outside of the work place, such as staff appreciation events.

• Plan, organize, and implement various internal and external meetings.

• Prepare reports and presentations for meetings.

• Attend meetings and take accurate minutes.

• Uphold a strict level of confidentiality.

• Maintain a high level of professionalism.

BOARD SUPPORT

• Collect and prepare documents for Board and Committee meetings (Property Operations, Resident Services, Executive Committee.

• Act as backup administrator for Board of Directors Coordinator as needed to:

  • Organize Board information and if necessary, coordinate board communications via e-mail, phone, and fax as appropriate, including but not limited to notification of meeting schedules, distribution of correspondence and packets, and other board related communication.

  • Coordinate board meeting logistics including meeting room/venue, food, conference call info, materials, equipment, access, etc.

  • Attend board and committee meetings. Record attendance, take detailed notes, and produce minutes for meetings as appropriate. Ensure that signatures are obtained on resolutions and other board business in a timely manner. Participate in board activities in a highly professional and confidential manner.

ADMINISTRATIVE:

• Answer phones and greet guests/visitors with a high amount of professionalism and strong customer service orientation. Route and refer calls and guests accordingly.

• Take detailed messages as needed, and communicate them in a timely manner to appropriate staff.

• Escalate problems/concerns as needed to appropriate staff using good judgment and discretion.

• Demonstrate patience and compassion when dealing with high-need callers and guests.

• Handle sensitive information in confidential manner (resident-related, staff-related, and company-related).

If you are interested in this Executive Assistant role, apply today.

Requirements

  • Resolve Customer Service experience

  • Knowledge of Microsoft Word

  • Microsoft Office experience desired

  • Calendar Management experience preferred

  • Deep understanding of Microsoft Excel

  • Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors

  • Ability to use the internet for research

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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