Robert Half Corporation Jobs

Description

We are seeking an Administrative Assistant to join a wonderful non-profit organization in Honolulu, Hawaii. This role involves providing administrative support to the daily operations of the office, serving as a resource for callers, and assisting in the general management of the office.

Responsibilities:

• Provide administrative support to the daily operations of the office, including correspondence and database management

• Answer telephone calls and direct them appropriately, serving as a resource for callers

• Operate standard and adapted office equipment, such as printers, fax machines, and computers

• Greet, receive, and assist visitors and callers in a business-like manner

• Ensure regular and reliable attendance, reflecting all time accurately

• Prepare documents for formal processing, including invoices and original documents for mailing

• Assist in the preparation of agendas and take notes in in-house meetings, including staff meetings and advisory committee meetings

• Aid in the general management of the office, including travel arrangements, office purchases, and other related errands

• Comply with all Company program rules, policies, and procedures

• Demonstrate commitment to professional growth by attending in-service trainings and staff development programs

• Demonstrate care and responsibility for equipment, reporting and/or repairing missing or damaged equipment and supplies

• Ensure facilities upkeep and safety by maintaining neat and clean work areas, securing the work area at the close of the business day, and reporting any incidents

• Participate in regularly scheduled staff meetings.

Requirements

• Minimum of 2 years' experience in an administrative assistant role

• Proficiency in using basic office equipment such as photocopiers, scanners, and printers

• Demonstrated skills in basic office tasks including filing, copying, and receptionist duties

• Experience in answering inbound calls and transferring calls to appropriate parties

• Ability to provide administrative assistance and support to team members

• Experience in setting up and cleaning up conference rooms for meetings

• Proficiency in using Zoom for virtual meetings and webinars

• Proficiency in Microsoft Office Suites including Word, Excel, and PowerPoint

• Experience in maintaining office supplies inventory and placing orders when necessary

• Strong organizational skills with attention to detail

• Excellent communication and interpersonal skills

• Ability to handle multiple tasks and prioritize work effectively

• Proactive approach to problem-solving with strong decision-making capability

• Ability to maintain confidentiality and handle sensitive information with discretion.

Free parking provided!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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