Job Information
Robert Half Administrative Assistant in Honolulu, Hawaii
Description
We are a prominent construction company based in Hawaii and we are seeking an experienced and detail-oriented Administrative Assistant to join our dynamic team. The successful candidate will provide comprehensive administrative and organizational support within our company, working alongside our team to ensure smooth operations on a daily basis. This Administrative Assistant role is perfect for a professional who thrives in an engaging and fast-paced environment, maintaining a high level of precision in their work. If you enjoy being part of a team that contributes to successful construction projects, we would be excited to meet you. Please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Responsibilities:
Assist in daily office needs and manage our company’s general administrative activities.
Answer and direct phone calls in a polite and friendly manner.
Support project managers and staff, prepare and distribute correspondence, and manage mail and deliveries.
Schedule and coordinate meetings, appointments, and site visits, ensuring all parties are informed.
Prepare relevant documents such as contracts, invoices, and purchase orders.
Maintain an organized filing system of both electronic and paper documents.
Use of company-specific software to manage and track projects.
Help with construction permit applications and ordering of necessary materials.
Liaise with vendors, subcontractors, and clients on behalf of our company.
Monitor office supplies and order replacements as needed.
Requirements
Qualifications:
Proven experience as an Administrative Assistant or similar role, preferably within the construction industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable working with construction management software.
Excellent verbal and written communication skills.
Highly organized and detail-oriented, able to manage multiple tasks and meet deadlines.
Knowledge of construction industry terminology and practices is a plus.
Familiarity with basic bookkeeping tasks.
Ability to handle confidential and sensitive information with discretion.
Comfortable working in a fast-paced, dynamic environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .