Robert Half Corporation Jobs

Description

We are offering an opportunity for a highly proficient Administrative Assistant to join our team remotely. This role is centered around providing comprehensive administrative support to our team, with a focus on scheduling appointments, handling travel arrangements, and organizing office operations. This is a remote position, offering a short-term contract employment opportunity.

Responsibilities:

• Schedule appointments and meetings, ensuring all participants are notified and necessary arrangements are made

• Handle travel arrangements, both domestic and international, for team members, and ensure they are provided with all necessary information

• Review and reconcile charges on company cards and ensure they align with the company's financial policies

• Process orders for supplies, uniforms, and other necessary items through the COUPA system

• Handle the receipt and mailing out of uniforms, ensuring a smooth process for team members

• Maintain and update department files and records, ensuring all information is accurate and up-to-date

• Serve as an administrative liaison with others within and outside the organization regarding administrative issues

• Review and update the Kronos system daily, ensuring all data is accurate and current

• Assist in the preparation and control of records, statistics, and reports regarding operations and personnel changes

• Handle customer inquiries and resolve any issues related to credit applications, maintaining a high level of customer service at all times.

Requirements • Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook

• Experience in handling office functions such as managing schedules, arranging meetings, and organizing travel arrangements

• Ability to oversee operations and supervise staff, fostering a productive and efficient work environment

• Excellent communication skills for handling correspondence and acting as a liaison between different departments

• Experience in managing and maintaining department files and records

• Understanding of statistics and ability to analyze data to assist in decision making

• Skills in coordinating various tasks and projects simultaneously while maintaining attention to detail

• Proficiency in handling materials and ability to lift and move items up to a certain weight (specified as 'Pounds' in the skills list)

• Experience in managing disability benefits, understanding the related laws and regulations

• Ability to review, proofread, and edit publications and other written materials

• Knowledge of the Kronos system for workforce management

• Proficiency in keyboard skills for efficient data entry and communication

• Experience in handling international travel arrangements for employees

• Ability to screen calls, redirecting them to appropriate personnel as necessary

• Experience with voucher systems, understanding how to process and manage them

• Ability to provide training to other staff members on office procedures and systems.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .