Robert Half International Facilities Coordinator in Houston, Texas
Facilities Coordinator in North Houston needed for a long term project. If interested and qualified, please apply today!
Provides assistance to Facility Manager and Assistant Facility Manager to ensure the successful completion of client facility needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Manages the work order process by generating and dispatching service request work orders to multiple subcontractors and vendors communicating work orders to technicians on priority orders via fax and assists management in resolving problems.
Runs weekly report on open work orders and checks status with the appropriate technician or vendor.
Performs a variety of administrative tasks for assigned staff including but not limited to phone support draft preparation and distribution of correspondence calendar and scheduling meeting coordination filing and copying etc.
Administers accounts payable and accounts receivable. Codes invoices for payment inputs into accounting system and forwards original invoices to accounting for payment.
Closes work orders on a weekly basis. Submits report on completed work orders to the service center.
Maintains all files on work orders proposals vendor and property files. Creates files for new vendors and checks accuracy on all completed paperwork submitted by new vendors.
Trains new vendors on companies billing procedures.
Assists with the inspections on the facility campus
Other duties may be assigned.Coordinator Facilities
Knowledge of Customer Relationship Management (CRM) systems, e.g. ACT!, Illustrator, Highrise, and Insightly
Active problem-solver who listens for customer cues and actively resolves problems with grace and integrity
Strong customer service and office administrative skills
navigating basic office equipment and protocols experience
Enthusiastic attitude and an engaging businesslike approach
Ability to navigate multiple computer systems and applications
2+ years' experience with performing in a goal-driven & customer-focused environment preferred
Excellent written, verbal and social communication skills highly desired
Ability to interact effectively with internal and external partners and clients/customers
Proven experience going the extra mile to solve complex customer inquiries via extensive research
Microsoft Office knowledge required
OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.
Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.
When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.
Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.