Robert Half Senior Executive Assistant in Indianapolis, Indiana
Are you a detail-oriented individual with a passion for providing exceptional administrative support and maintaining a high level of professionalism in property management? If so, we have an exciting opportunity for you! We are currently seeking a Property Administrator.
As a Property Administrator, your primary responsibility will be to perform a wide range of administrative functions to ensure the smooth operation of our property management endeavors. You will be responsible for:
Timely Response and Resolution: Addressing tenant requests and concerns in a prompt and professional manner to uphold tenant satisfaction and ensure a positive leasing experience.
Administrative Support: Providing comprehensive administrative assistance, including phone support, typing reports, filing, and handling correspondence to facilitate seamless communication within the team.
Lease Administration: Assisting in lease-related activities, such as tenant contacts and insurance information, and generating reports and bid proposals. Coordinating service contracts and approved invoices.
Office Management: Ensuring the office is well-stocked with necessary supplies and maintaining an organized workspace for efficient property management operations.
Contract and Insurance Management: Managing contract and insurance information in the administration software, tracking and filing contracts and insurance certificates, and monitoring expiration dates.
Property Maintenance: Overseeing the property maintenance work order system and preparing monthly reports on tenant status for the Property Manager's review.
Purchase Order System: Maintaining the property purchase order system to facilitate smooth procurement processes.
Tenant and Client Relations: Cultivating positive relationships with tenants and clients, promptly addressing service calls, and ensuring their needs are met.
Financial Support: Assisting with monthly and quarterly management reports, as well as annual budget preparation. Processing management and maintenance staff hours, tenant bill back invoices, expense reports, monthly meter readings, and check requests for review and approval.
Other Duties: Undertaking additional responsibilities as required or requested to support the overall property management operations.
High School diploma, GED, Trade, Technical, or Vocational school required. Bachelor's Degree preferred.
Some experience in an administrative role, with a focus on customer service preferred.
Strong communication skills, both oral and written, to interact effectively with internal and external stakeholders.
Excellent organizational and interpersonal skills, with the ability to handle multiple tasks simultaneously.
Proactive, with a self-starter attitude and the ability to take initiative in problem-solving.
Proficiency in multi-tasking and managing time efficiently.
If you are a motivated individual who enjoys working in a collaborative team environment and has a keen eye for detail, we invite you to apply for the position of Property Administrator. Join us in delivering top-notch property management services while fostering positive tenant and client relationships.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.